Agenda for Social 9/27/12

Agenda for Social 9/27/12
LEAD: Lindsey Chen and Gwen Mohler

0. Sign in for attendance (NAME TAGS---mr. Noblejas) and reminder for $5 dues (Emerald)
1. introduction (welcome) of executive board members
2. Ice Breakers
—>I like people who...
—>circle of Friends
——> name, grade, activities, what you like doing in the free time, what's your favorite food?
——> one, two, three, four, two, one space right
3. Slide show/food
—> Mr. Orque and Noblejas
—> bao? Kelsey? (email)
4. Games with exc. members (email)
——>Lindsey Ninja
—> apples to apples
—> twister
5. Music Bridget(email)

Board Meeting 9/20/12

lead: Jeremy
not-present:

1. Katie (clear)
2. Justin (clear)
3. Bridget (clear)

Room: 310
Time started: 2:45
Time ended:

Agenda
1. Calendar, minutes, POIC- Noblejas
- ascminutes.blogspot.com
-email Mr. Noblejas if interested in going to POIC (Social Justice conference)

2.  Facebook update- Chiara
-send out email reminder to request membership on facebook (Gwen)
- Budget request- Megan

Possible Activities that need funding
-Cherry Blossom Festival
-Asian Street Fair

- decided to not ask for funding this year
- Emerald to meet with Noblejas to organize budget

4.  Dragon Boat Debrief- Megan

5.  Social
- lead: Lindsey and Gwen 
-----Introduction, ice breakers
- food: Chips and Salsa, Pita Chips, Hummus, Guacamole, Water and Gatorade (already purchased)
------ Purchase bao?
- games: Apples to Apples, Ninja, Twister, Jenga
-Set in choral room?? Double check NOBES 
-suggestions

Gwen: send out invite to members, mention Facebook page (Monday) 
Chiara: Update Facebook page with invitation 

$5 dues! can either pay at the door or at the next meeting

Gwen and Lindsey to meet with Noblejas to set agenda for Social
Chiara to meet with Noblejas about Pictures

General Meeting 9/13/12

Agenda

1. Welcome

- what ASC stands for

- mission statement:

The Asian Students Coalition of Saint Ignatius is a club based on the
Jesuit belief of creating community. ASC strives to bring awareness of
Asian culture to the surrounding community and to enrich the lives of
the student body, by providing a safe place for students to share
Asian heritage and culture.

2. Introduce officers

3. Dragon Boat Race speaker

4. CNYP speaker

5. Rose Grams speaker

6.  Facebook page

- ASC at SI (add group for updates)

7.  Club email

- asc@siprep.org

- for suggestions on events or meetings

- general questions relating to the club

8. Announcements

Dragon Boat Festival this Saturday (time and place)

- any questions email or message on facebook

- check for Facebook updates

Social next Thursday
- After school at the Choral Room

Board Meeting 9/5/12

not present:
Bridget, Rachel

1.  Check in on Dragon Boat (Megan)
    Last practice 7am Sunday Sept 9th
    Race at Treasure Island September 16th....... 8am/whole day
    Announcement???? GWEN
    Potluck??
        -drinks, food, etc.
    Coaches gift??
        -missing money from Shelby, Bridget. 
        -100$ to spend. 

2.  Dragon Boat t-shirt (Bridget, Emerald)
    GET THEM ORDERED BRIDGET!!!
    extra $2 per person ~~ $40 total 
        -everyone paid $15 already...
    take money from budget? YES

3.  Club Faire 9/12/12
    during upper and lower lunches. 
    3rd period resources 

shifts:
    Justin, Emerald UPPER LUNCH
    Josie, Georgina, Megan LOWER LUNCH

Requirements:
    Poster
    Hi-Chews/other candy 
        -budget:10$ max
   Handouts for everyone??? CHIARA
          -Facebook group
         -first meeting
        -ASC email

4.  Logo Design? ASC Polo?
    Contest for Logo???? 
    Chiara will get that started. 

5.  Recruitment
    Club Faire....

6.  Informational Meeting
    September 13th during both lunches.
    Noblejas and Orque will find a room.
    Megan, Justin, Emerald, Kelsey, Katie


Agenda
    -events
    -dates for social
    -fees
    -pictures/slideshow??
    -icebreaker?? name tags??

7.  Affinity Group Rep (Gwen)

8. Get mission statement finalized... JUSTIN
9. Club FEES !?!?
10. NEXT MEETING
 
UPDATE CALENDAR!!!!!!!
 

First Leadership Meeting

Friday:

end of year banquet dinner at 6pm with ASC, ALAS, AAS in the Commons. Mandatory for all exec members

Wednesday: 

 

ASC Social after school

every exec must bring 3 people to the social, they don't have to commit to the club, or already be members, we just want people to learn about the club. recommended to get new club members! 

     Google doc will be started to write your 3 people

     Donuts will be there, 100$ budget?

Missing: Megan, Josie, Lindsey, Georgina

 

Board Tech Training

May 31, 2012

Tech training meeting, iPad distribution-- (1:00pm-3:30pm)

 

-24 hour email response
-100% attendance
-Responsibility

Folder:
-ASC Folder
   for action/response emails
-organize
   create 0 inbox

emails should go to : DELETE, FOLDER, ARCHIVE

Archive:
   hides emails from inbox
   can be searched up later if necessary

-How: click email, then folder with down arrow

Contacts:
-Create exec board contact group with all members
-Add all exec members to contacts

Tasks:
-for response/action emails from ASC folder

-How: Open email, More, Add to Tasks

Calendar:

-2 shared Calendars

-ASC Calendar:

     ~general meetings

     ~leadership meetings

     ~all events go through Katie first, do not add to this calendar

-Availability Calendar

     ~add all dates where you are unavailable

     ~vacation dates

     ~immersion/retreat dates

     ~dates unavailable 

 -How: 

          what:name

          edit event: fill in description

Documents: 

-Shared ASC collection in folders

     every role has a folder and required docs per role

     don't show foldered things in Home to organize home

     share all documents