Thursday, August 31, 2023

 Thursday, 8/31/23

Present: Nam, Ashley, Isa, Justin, Anthony, Rohan, Rini, Caitlin, Alicia, Carina, Jackie, Jordan

Absent: -

Tardy: -

Minutes by: -

Today’s Check in :)  What is one simple thing that brings you joy?

1. Publicity: Who would like to post ASC board intros? - Caitlin and Carina
   - be sure to text your 3-4 sentence intro and photo to both Ashley and Nam by Monday morning (8/28)
   - include who you are and what you do at SI (see previous posts for examples)
   - posts should be finished by Thursday and the same with the email!

Thank you for sending in your intros!! They look awesome :)

2. Upcoming events! 

• Prep for Club Fair 

• Friday, September 8th in Mccullough Gym from 5pm-6:30pm

• Reminder to fill out the club fair form to reserve a space ASAP!! - Ashley and Nam
  Poster board design is in Ms. Wong’s office - everyone come next meeting (8/31) to work on updating the poster and the trifold!

• THAT’S TODAY'S MEETING! COME HELP OUT RIGHT AFTER!!

•  Include a map of Asia with pins

• Hi-chews from SIPAC - already have!

• Stickers?

• Google form?

• QR code?

• POSITIVE ATTITUDE!!

• Any other ideas to outreach to our community? Tap into your talents!

• Presentation rotations (6 people each time because club fair time has changed to 5:30-6:30)

• 5:30-6pm: Justin, Isa, Alicia, Jackie, Anthony, Jordan

• 6:00-6:30pm: Rohan, Ashley, Nam, Carina, Rini, Caitlin

• If you are able to, please come 10-15 minutes early to help set up!!

Can we do some roleplay to prepare?!

• 1. Freshmen

• Can I be part of ASC if I'm not Asian American? 

• Clear about difference between affinity groups and culture clubs 

• There are still open events 

• Asian American identity vs. individual ethnicity 

• 2. Upper Classmen

• 3. Student who loves Asian culture but does not identify

• ASC Kickoff 

• Tuesday, September 26, 3 pm, Commons

• Food requests?
  - go to the cafeteria first to see what they have
  - if you buy something, keep your receipt so you get reimbursed
  - lumpia, potstickers, fruit jelly cups, what else do we feel like eating (confirm food list by 8/31)

• Thoughts on activities for this year’s kickoff?
  - competition between tables to bring the energy

• Slides Introduction

• Eat food! and ice breakers

• ASC trivia quiz

• Playing four corners

• No stations this year!!

Let’s start working on the slides: Nam and Ash will start slides and share it with you all!

• Introduction slide - Nam and Ashley

• ASC mission statement - 

• Upcoming events for the year - 

• Icebreaker - 

• stations/main event -

• include board pic

**Come and help out with publicity even if you don’t know how to do all these things! It’s a lot of fun :)

Publicity: 

• Anchor and commercial for SITV (Sept 19th): Rini and Isa

• start drafting email and send out by Sept. 14: Alicia and Carina

• Design poster by Sept. 14th: Justin and Isa

• Google form and QR code by Sept. 14th: Justin and Jordan

• Instagram post: Caitlin and Jackie

4. ASC Jackets! 

• Jackets that board members and graduated seniors ordered last semester JUST ARRIVED!!

• Board members can pick up after our meeting, they’re really cute :)

• Let’s start making them available for current ASC members as well!
  Deadline to order jackets is October 1st

• Publicity

• SITV (film 9/11): Rini and Isa

• Google Form + QR Code (have it done by 8/31): Justin and Rohan

• Email (send draft to moderators first): Jackie, Alicia, Jordan, Justin

• looking good y'all!!

Note: When finished with google slides, QR codes, or forms, add it to the google drive so we can all have access to it! (Ask your lead historian/publicist how to do it!!)

**Instagram: does everyone have the IG info?

• Update bio on IG acc 

• username: @siasc

• password (check Slack)

5. ASC 50TH is in January, so let’s start planning early so we can be ready! What do you think we need for this celebration to be the best it can be?

• Performances?

• Food?

• Speakers?

• Art exhibit?

• Publicity? 

• 
  

6.  When are we meeting next? Next Wednesday, September 6, during our 7th resource to prepare for the club fair!!

7. Questions, comments, concerns? 

8. ASC Support

• Reminder to all the board that we are here to support each other! 

• As we enter the start of the school year, we remind ourselves to take breaks, reach out to counselors or trusted adults for support, and prioritize our physical, emotional, mental, and spiritual health

• Don’t hesitate to reach out to one another!