Thursday, September 1, 2022

Present: Vivian, Eva, Penny, Isa, Ashley, Olivia, Justin, Nam, Rini, Caitlin, Ann

Late: 

Absent:

1) How is everyone doing? 

• Think: What is your go-to song/music genre that helps you unwind?

2) Club Fair - Friday, September 16 

• On our table (get by 9/8 Thursday):

• stickers - yes
• tri-fold - update pictures (in Google Drive) - Liv, Caitlin, Penny
• banner - yes
• QR code + form - Ashley
• candy - jello cups, guava candy - Justin  
• Map + pins/stickers (stickers would be safer) - Isa 
• outreaching through our booth—how do we present ASC as inclusive for all Asian identities?
• POSITIVE ATTITUDE!

• Time of fair - 1:55pm - 2:45pm @ Cowell Gymnasium 

• everybody present

• must set up tables by September 16, 8am

  there is already a zone reserved for affinity groups

• Liv, Ashley, Nam

• Scenarios:

• 1. Freshmen

• Can I be part of ASC if I'm not Asian American? 
• Clear about difference between affinity groups and culture clubs 
• There are still open events 
• Asian American identity vs. individual ethnicity 

• 2. Upper Classmen

• 3. Student who loves Asian culture but does not identify

• Shifts:

• 1:55pm - 2:15pm - Olivia, Rini, Nam

• 2:15pm - 2:35pm - Justin, Isa, Caitlin, Eva

• 2:35pm - 2:45pm - Penny, Viv, Ashley, Ann

3) Meeting schedule

• next meeting: Wednesday, September 7 during 7th period, Room 116

4) Instagram Board intros - thank you to those that have texted them!

• Include:

• Picture of you where your face is visible

• Name and grade

• Role in ASC

• Hobbies/activities outside of ASC

• A goal for ASC or why you love ASC

• Due Saturday, Sept. 3rd, will be published by next Tuesday, Sept. 6th

• Please text them to Eva! 

• email on Tuesday, Sept. 6th

• Post on IG by position 

• things we need to do:

• Email: Vivian

• Instagram posts: Eva

• (Board Intros) Include: (send it to Eva) - send them in by September 3rd (next Saturday)

5) Start brainstorming for ASC Kickoff 

• tentative date: September 28th @ 3pm 
• location: Ms. Wong will ask about the Commons

• Begin editing/working on slides!

• Introduction slide - Viv and Eva

• ASC mission statement - Justin

• Upcoming events for the year - Penny

• Icebreaker - Ann and Isa

• stations/main event - Rini, Nam, Ashley, Caitlin, Liv

• include board pic

• permission to have food? & utensils, drinks
• brainstorm ideas for stations/main event
• have supplies ordered by the week before the event (Sept 15th)

• Layout

• Start with large group (presentation with introductions of board)
• Have 1 board member at each table to facilitate stations and conversation

• Stations with several board members at each one

• open with icebreaker questions

• activity ideas?

• music - create Spotify playlist where we can collaborate and add songs?

• food - ask kitchen staff what they can make: potstickers, mango sticky rice, tteokbeokki, samosas, lumpia

• send out email to RSVP w/ google form (Sept 14th) - Liv and Ashley
• cc all board members and moderators, bcc all Asian students
• create the QR code to RSVP in the google form for kickoff sign ups (Sept 12th) -  Nam and Justin
• "What did you learn/takeaway from this event?"
• "Which activity are you interested in the most?"
• Getting a headcount of who is coming
• include sign in and sign out form for QR code at beginning and end of the event (same QR code but make them different colors like red and blue) - Ashley and Penny
• keep everything labelled in the Google Drive!
• add: which idea/activity would you be most interested in doing?
• get a headcount!

• Ms. Wong - is the google sheet with all asian American students updated?

• send the board intros to all asian American students 

• promotion:

• instagram post (Sept 26th) - Liv
• instagram stories (morning of Sept 28th) - Caitlin
• posters (up the week before event; ask Ms. Finn to get approved; Ms. Wong can print the posters) - Ann
• SITV - Nam and Rini
• 1st is an anchor announcement: record on 19th, airs on 20th
• 2nd is a commercial: record on 26th, airs on 27th
• have google form to put on posters and on the screen for sitv

6) Outreach and Ideas for Diwali Event

• Diwali is celebrated on October 24, 2022

• Festival of Lights celebrated in Hinduism and sometimes Buddhism

• usually lasts five days during the Hindu lunisolar month of Kartika 

• reach out to ASC members/students who may be interested in leading this event with us - Ann will send out a message

7) ASC Support

• reminder to all the board that we are here to support each other!

• don't hesitate to reach out to each other!

• DEIB Incident Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSer0khKoMAqz49dHYDpdYm2x2Y2nBWIAaLHEx4_EoE7aZR-dg/viewform