Wednesday, September 7, 2022

Present: Vivian, Eva, Penny, Isa, Ashley, Olivia, Justin, Nam, Rini, Caitlin, Ann

Late: 

Absent:

1. How are we?

• Think: What is your favorite pasta shape with a specific meal?

2. Club Fair

• date: Friday, September 16
• on our table (get by 9/8 Thursday)

• stickers - yes
• tri-fold - update pictures (in Google Drive) - Liv, Caitlin, Penny
• banner - yes
• QR code + form - Ashley
• candy - jello cups, guava candy - Justin  
• Map + pins/stickers (stickers would be safer) - Isa 
• outreaching through our booth—how do we present ASC as inclusive for all Asian identities?
• POSITIVE ATTITUDE!

• Time of fair - 1:15pm - 2:45pm @ Cowell Gymnasium 

• everybody present!

• must set up tables by September 16-- during break

  there is already a zone reserved for affinity groups

• Liv, Ashley, Nam
• Shifts: (**has been updated)
• Lunch
• 1:15pm - 1:45pm - Olivia, Rini, Nam
• 1:35pm - 2:15pm - Justin, Isa, Caitlin, Eva
• 2:15pm - 2:45pm - Penny, Viv, Ashley, Ann

3. Instagram Board Intros - thank you everyone for sending them in!

• have they been published? (post on IG by position) - Eva
• has the email been sent out? (to all AAPINH students) - Ashley

4. ASC Kickoff 

• tentative date: September 26th @ 3pm 
• location: Ms. Wong will ask about the Commons
• Commons is NOT available on 9/28 
• Backup: 10/3 Monday

• Begin editing/working on slides! (Eva will add the slides into the drive)

• Introduction slide - Viv and Eva

• ASC mission statement - Justin

• Upcoming events for the year - Penny

• Icebreaker - Ann and Isa

• stations/main event - Rini, Nam, Ashley, Caitlin, Liv
• Calligraphy - Isa, Eva, Viv, Justin
• Ms. Wong will check for supplies
• Brushes
• Ink
• Paper
• Cups + water
• Painting clay pots - Caitlin, Nam, Rini, Ann
• Caitlin will look for amazon links
• Clay Pots
• Paint and brushes
• Plates/cups for water and paint
• Origami - Liv, Penny, Ashley
• Penny will look for amazon links
• Origami paper
• Star paper strips
• Thread
• Stars- jar of affirmations
• Cranes- string up as decor?

• include board pic

• have supplies ordered by the week before the event (Sept 15th)

• Layout

• Start with large group (presentation with introductions of board)
• Have 1 board member at each table to facilitate stations and conversation

• Stations with several board members at each one

• open with icebreaker questions

• activity/station ideas

• music: ASC Spotify playlist (Liv made it)

• food - ask kitchen for: potstickers, mango sticky rice, tteokbeokki, samosas, lumpia - Ms. Wong

• send out email to RSVP w/ google form (by Wednesday, Sept 14th) - Liv and Ashley 
• cc all board members and moderators, bcc all Asian students
• create the QR code and Kickoff RSVP google form (by Monday, Sept 12th) -  Nam and Justin
• "What did you learn/takeaway from this event?"
• "Which activity are you interested in the most?"
• Getting a headcount of who is coming
• sign in/ sign out form and QR code at beginning and end of the event (same QR code but make them different colors like red and blue) - Ash and Penny

• publicity:

• instagram post (Monday, Sept 26th) - Liv
• include QR code and/or link to RSVP google form 
• instagram stories (morning of Monday, Sept 28th) - Caitlin
• include QR code and/or link to RSVP google form 
• posters (up toy Wednesday, September 21; ask Ms. Finn to get approved; Ms. Wong can print the posters) - Ann
• include QR code to RSVP google form 
• SITV anchor #1 (fill out google form sending in anchor announcement by Sunday, September 18) - Nam and Rini [airs on Tuesday, 9/20]
• include QR code to RSVP google form 
• SITV commercial #2 (fill out google form requesting to record a commercial by Sunday, September 25; record commercial Monday, September 26) - Nam and Rini [airs on Tuesday 9/27]
• include QR code to RSVP google form 

5. Diwali Event

• Diwali is celebrated on October 24, 2022

• Festival of Lights celebrated in Hinduism and sometimes Buddhism

• usually lasts five days during the Hindu lunisolar month of Kartika 

• reach out to ASC members/students who may be interested in leading this event with us - Ann will send out a message (when) 

6. Pasko 

• December 10 (mark your calendars!)
• cultural dances, outside groups perform (SIHI, Polynesian Dance club performs, Ukulele club, spoken word, and more)
• will collaborate with SIPAC 

7. ASC Support

• reminder to all the board that we are here to support each other!

• don't hesitate to reach out to each other!

• DEIB Incident Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSer0khKoMAqz49dHYDpdYm2x2Y2nBWIAaLHEx4_EoE7aZR-dg/viewform