Thursday, September 14, 2023
Present: Nam, Ashley, Justin, Anthony, Rohan, Rini, Caitlin, Alicia, Carina, Jackie, Jordan
Absent: Isa
Tardy: ---
Before this meeting starts, please sit at a table with one senior, junior, and
sophomore/moderator in order for us to get to know each other.
It’s important for us to not just be a board but to be a community,
so reach out and say hi to each other in the hallways or anywhere outside of meetings!
Today’s Check In: If you were a vegetable, what would you be and why?
Or, what is your favorite vegetable and why?
1. Club Fair: y’all crushed it!
Thank you so much for all of your amazing work
- What went well?
- Walking up to people with the QR code was effective
- What could we improve for next year?
- Ideas: Inflatable, balloons, neon lights, glow sticks - draw attention
- From Moderators: Ms. Hernandez sent an email for sign-ups. Students should fill out the form there too even if they signed up at the Club Fair.
SITV: draft a “join affinity group message” for the 18th, air on 19th -Rini, Caitlin
2. Publicity: ASC Board Intros:
Thank you Caitlin and Carina for working hard on the instagram post! They look great!
Email update about board intros: all done!
Order: Jackets, Board Intros, Kickoff - all done!
3. ASC Kickoff
ASC Trivia quiz
We’ll start a doc and you guys can add questions- Isa
ii. Two for Kahoot, one for 4 Corners (done by Sat. 9/16)Four corners questions
Add your questions to the doc by the Monday, 9/18 so we can make the kahoots and slides
https://docs.google.com/document/d/1EdTgZ-6Z8JB_MT3Lj0OS-yd0W0OTPtl0Ta5RwlcRwlQ/edit
**Nam and Ashley will start the slides presentation and share it with you all so we can start working on them
Since one of the agendas didn’t save, we need some reminders for the google slides about who is saying what for the short presentation on ASC in the beginning :
Introduction slide - Ashley, Nam
ASC mission statement - Caitlin, Alicia
Upcoming events for the year- Rini, Anthony, Rohan, Carina
stations/main event - everyone, Nam, Ashley, Justin, Jackie, Jordan
QR codes (different colors) for sign in and sign out- Ashley, Nam
Order of events
Presentation: everyone will be working on it
Food: list is finalized
c. Four corners questions: Nam and Ashley will compile them into the slides after questions fully complete
d. Kahoot Trivia quiz (finish by Monday 9/18 and send to moderators to review): who wants to help?
Publicity:
Google form and QR code by 9/13: Justin and Jordan
Design poster by 9/13, get approval, and send to email writers: Justin and Isa
After the poster is done, get approval from Ms. Finn and have Ms. Wong print them out
put up the posters on Thursday, September 21st during Resource (after the next meeting, who can help out?) -
start drafting email and send out by Thurs. 9/14: Alicia and Carina
Kickoff commercial for SITV (film on 9/25 and air on morning of 26th): Rini and Isa
Instagram post on Thursday 9/21: Caitlin and Jackie
Instagram story on morning of Tuesday, Sept. 26: Caitlin and Jackie
Spotify playlist:
Asian artists– doesn’t have to be english, try to at least have two hours of songs before 9/26
Try to have to music from diverse Asian cultures
Make it a collaborative playlist so that we can all add songs that we like!
Check out last year’s playlist: https://open.spotify.com/playlist/7tfdWLeaLpbS3znHi4PZpW?si=be5e24d536a445c8
4. ASC Jackets
SITV (film 9/11): Rini and Isa– thank you for the hard work y’all!
Email has been sent, fantastic job!: Jackie, Alicia, Jordan, Justin
Moderators: Can we start wearing them after the email is sent to show them off so people will want to buy them?
Should we make a requirement to buy them? ex: attending and staying for the entirety of two events?
No
Señor Orque will distribute the jackets and send emails
5. Prayer dates for upcoming events: if you celebrate these holidays would you like to sign up to lead prayer?
Durga Puja (Thursday 10/19): Rini
Diwali (Friday 11/10): TBD
Email asking if anyone wants to help with prayer (finish draft by Thurs. 9/21, finalize and send out by Oct. 10/2):
Maybe communicate with the South Asian Culture Club too? Rohan
6. October event: an identity formation? October 17th, 18th, 19th (18th preference)
Think: what does our community need to discuss right now? Be the eyes and ears of this campus!
Start thinking about it now so we can plan!
Send any ideas to co-presidents or moderators, we will be open to suggestions.
Conversations we have had in the past:
Confronting Colorism
Is Filipino Asian or Pacific Islander?
Anti-blackness within the Asian community
7. Meeting with Ms. Hernandez? Nam, Ashley
When do you think we should have that happen? Let’s plan a day so that we can prepare ourselves
Could we do a meeting maybe once a quarter/semester to check in? What are your thoughts?
8. Unity Council Sept. 22: have reps received any communication from Dr. Davis or Mr. Mingo yet? Let us know so that we can support you in any way!
9. Affinity Groups X-Period: next Tuesday, 9/19 in Weigand Theater Ashley, Anthony
-if you can please try to come to represent ASC leadership and support fellow Affinity groups
10. board bonding?!?!? Oct 22nd
Let’s hangout, and also make time to reflect on our leadership for the quarter
Bowling time: 1:00-3:00
Share your thoughts about what you would like together to build community as a leadership!
(no idea is too big or too small! but let’s try to keep it cheap lol)
Hikes?
Lunch?
Karaoke?
11. ASC Support
reminder to all the board that we are here to support each other!
don't hesitate to reach out to each other!
Think: how can I take care of myself and my loved ones during these stressful times?
Weekly Goals for Wellness
More than 6 hours of sleep
Eating good and hydrating
Doing stuff we love
Spending time with loved ones
Going outside to get some fresh air
DEIB Incident Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSer0khKoMAqz49dHYDpdYm2x2Y2nBWIAaLHEx4_EoE7aZR-dg/viewform
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