Thursday, September 21, 2023
Present: Nam, Ashley, Justin, Rini, Caitlin, Alicia, Carina, Jackie, Jordan, Isa
Absent: Anthony, Rohan
Tardy: ---
Before this meeting starts, please sit at a table with one senior, junior, and
sophomore/moderator in order for us to get to know each other.
It’s important for us to not just be a board but to be a community,
so reach out and say hi to each other in the hallways or anywhere outside of meetings!
Today’s Check In: If you could spend time with anyone right now, who would it be?
1. Sign-ups For Affinity Groups
From Moderators: Ms. Hernandez sent an email for sign-ups. Students should fill out the form there too even if they signed up at the Club Fair.
SITV: draft a “join affinity group message” for the 18th, air on 19th -Rini, Caitlin- done!
2. ASC Kickoff: Tuesday, 9/26 @3pm in the commons (come down ASAP at 2:30pm)
ASC Trivia quiz
We’ll start a doc and you guys can add questions- Isa
ii. Two for Kahoot, one for 4 Corners (done by Sat. 9/16)Four corners questions
d. Have a booth to show off and advertise the ASC jackets so people can sign up
Add your questions to the doc by the Saturday, 9/16 so we can make the kahoots and slides
https://docs.google.com/document/d/1EdTgZ-6Z8JB_MT3Lj0OS-yd0W0OTPtl0Ta5RwlcRwlQ/edit
**Nam and Ashley will start the slides presentation and share it with you all so we can start working on them
Since one of the agendas didn’t save, we need some reminders for the google slides about who is saying what for the short presentation on ASC in the beginning :
Introduction slide - Ashley, Nam
ASC mission statement - Caitlin, Alicia
Upcoming events for the year- Rini, Anthony, Rohan, Carina
stations/main event - everyone, Nam, Ashley, Justin, Jackie, Jordan
QR codes (different colors) for sign in and sign out- Ashley, Nam
Order of events
Presentation: everyone will be working on it
Food: list is finalized
c. Four corners questions: Nam and Ashley will compile them into the slides after questions fully complete
d. Kahoot Trivia quiz (finish by Monday 9/18 and send to moderators to review): who wants to help?
Publicity:
Google form and QR code by 9/13: Justin and Jordan- done!
Design poster by 9/13, get approval, and send to email writers: Justin and Isa- done!
After the poster is done, get approval from Ms. Finn and have Ms. Wong print them out
put up the posters on Thursday, September 21st during Resource (after the next meeting, who can help out?) - right after this meeting!
start drafting email and send out by Thurs. 9/14: Alicia and Carina- done!
Kickoff commercial for SITV (film on 9/25 and air on morning of 26th): Rini and Isa
Instagram post on Thursday 9/21: Caitlin and Jackie
Instagram story on morning of Tuesday, Sept. 26: Caitlin and Jackie
Spotify playlist:
Asian artists– doesn’t have to be english, try to at least have two hours of songs before 9/26
Try to have to music from diverse Asian cultures
Feel free to add to last year’s playlist!
https://open.spotify.com/playlist/7tfdWLeaLpbS3znHi4PZpW?si=be5e24d536a445c8
The kickoff is next Tuesday so we will not have a meeting beforehand. Please be sure to arrive 30 minutes early to help set up tables and welcome folks in! It’s our first event, so let’s just have fun and build community. Let us know if you have any questions before next Tuesday!
*If time - from Moderators - practice public speaking and practice how the games will run!
3. ASC Jackets
All publicity is finished– google form is due by 10/1
Señor Orque will distribute the jackets and send emails: final pickup time for round 1 jackets is today after school!
4. Prayer dates for upcoming events: if you celebrate these holidays would you like to sign up to lead prayer?
Durga Puja (Thursday 10/19): Rini
Diwali (Friday 11/10): TBD
Communicate with the South Asian Culture Club: Rohan
5. October event: an identity formation? October 17th, 18th, 19th (18th preference) in the Choral Room
Think: what does our community need to discuss right now? Be the eyes and ears of this campus!
Start thinking about it now so we can plan!
Send any ideas to co-presidents or moderators, we will be open to suggestions.
Finalize topic by October 28th
Conversations we have had in the past:
Confronting Colorism
Is Filipino Asian or Pacific Islander?
Anti-blackness within the Asian community
Some ideas we could workshop
Remembering your ethnic roots within a predominantly white institution that pressures you to assimilate
Mental health within the Asian community and effects of microaggressions, hate crimes, and hate speech
Trying to manage expectations between family, self, friendships, outside communities
SCOTUS decision impact on Asian community?
Could combine these ideas if they connect well
6. Meeting with Ms. Hernandez? Nam, Ashley
Next Thursday, October 28, during 7th resource
Email has been sent and now waiting for Ms. Hernandez’s reply
Be open to whatever we talk about!
6B. Pasko recruitment will begin soon! Sr. Orque will send the email after Kickoff.
- 15th Pasko Anniversary!!!
- Board should participate!!!
- Try to publicize to the entire school community
7. The Unity Council Meeting is tomorrow, Sept. 22 during X-Period!
Keep us posted about what happens during next week’s meeting
Even if you are not a Unity Council rep, feel free to go to the meetings anyways!
8. Affinity Groups X-Period: was Tuesday, 9/19 in Weigand Theater Ashley, Anthony
Thank you all for showing up and representing
Good job Ashley and Anthony– you both ate!
9. board bonding?!?!? Oct 22nd, 2pm-4pm (ish)
Let’s hangout, and also make time to reflect on our leadership for the quarter
Bowling in Yerba Buena: 2:00-3:00pm, and we will hangout for a bit after!
10. ASC Support
reminder to all the board that we are here to support each other!
don't hesitate to reach out to each other!
Think: how can I take care of myself and my loved ones during these stressful times?
Weekly Goals for Wellness
More than 6 hours of sleep
Eating good and hydrating
Doing stuff we love
Spending time with loved ones
Going outside to get some fresh air
DEIB Incident Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSer0khKoMAqz49dHYDpdYm2x2Y2nBWIAaLHEx4_EoE7aZR-dg/viewform
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