Present: Eva, Penny, Isa, Ashley, Justin, Nam, Caitlin, Ann
Late: Rini
Absent: Vivian, Liv
1. How are we?
- Think: What is your favorite, cozy, most heartwarming soup?
2. Club Fair
- date: Friday, September 16
- on our table (get by 9/8 Thursday)
- stickers - yes
- tri-fold - update pictures (in Google Drive) - Liv, Caitlin, Penny
- banner - yes
- QR code + form - Ashley
- candy - jello cups, guava candy - Justin
- Map + pins/stickers (stickers would be safer) - Isa, Eva, Señor Orque
- outreaching through our booth—how do we present ASC as inclusive for all Asian identities?
- POSITIVE ATTITUDE!
Time of fair - 1:15pm - 2:45pm @ Cowell Gymnasium
everybody present!
must set up tables by September 16-- during break
there is already a zone reserved for affinity groups
- Liv, Ashley, Nam
- Shifts: (**has been updated)
- Lunch
- 1:15pm - 1:45pm - Olivia, Rini, Nam
- 1:35pm - 2:15pm - Justin, Isa, Caitlin, Eva
- 2:15pm - 2:45pm - Penny, Viv, Ashley, Ann
3. Instagram Board Intros - thank you everyone for sending them in!
published by Monday, September 19 (post on IG by position) - Eva
- has the email been sent out? (to all AAPINH students) - Ashley
- send out by Monday, September 19
4. ASC Kickoff
- confirmed date: September 26th @ 3pm
- location: the Commonsn
- Begin editing/working on slides! (Eva will add the slides into the drive) - Eva and Penny
- have the slides done by September 22nd
- Introduction slide - Viv and Eva
- ASC mission statement - Justin
- Upcoming events for the year - Penny
- Icebreaker - Ann and Isa
- stations/main event - everyone
- each station should be 20 minutes long at most
- Calligraphy - Isa, Eva, Viv, Justin
- Ms. Wong will check for supplies
- Brushes
- Ink
- Paper
- Cups + water
- Painting clay pots - Caitlin, Nam, Rini, Ann
- Caitlin will look for amazon links
- Clay Pots
- Paint and brushes
- Plates/cups for water and paint
- Origami - Liv, Penny, Ashley
- Penny and Ash will do a demo for the origami
- Liv will do a demo for the stars
- Send an email to find people who are good at origami on Friday, September 23rd - Ashley
- Ask for a yes or no response
- Penny will look for amazon links
- Caitlin will look for the jars
- Origami paper
- Star paper strips
- Thread
- Jars (Hydroflask size)
- Stars- jar of affirmations
- Cranes- string up as decor?
- include board pic -
- have supplies ordered by the week before the event (Sept 15th)
- Caitlin will send links to Ms. Wong via Slack asap
- Layout
- Start with large group (presentation with introductions of board)
- Have 1 board member at each table to facilitate stations and conversation
- Stations with several board members at each one
- open with icebreaker questions
- activity/station ideas
- music: ASC Spotify playlist (Liv made it)
- food - ask kitchen for: potstickers, mango sticky rice, tteokbeokki, samosas, lumpia - Ms. Wong
- haven’t heard back yet about the food
- send out email to RSVP w/ google form (by Monday, Sept 19th) - Liv and Ashley
- cc all board members and moderators, bcc all Asian students
- create the QR code and Kickoff RSVP google form (by Monday, Sept 12th) - Nam and Justin
- "What did you learn/takeaway from this event?"
- "Which activity are you interested in the most?"
- Getting a headcount of who is coming
- sign in/ sign out form and QR code at beginning and end of the event (same QR code but make them different colors like red and blue) - Ash and Penny
- get done by Sept 19th
- publicity:
- instagram post (Thursday, Sept 22nd) - Liv
- include QR code and/or link to RSVP google form
- instagram stories (morning of Monday, Sept 26th) - Caitlin
- include QR code and/or link to RSVP google form
- posters (ask Ms. Finn to get approved; Ms. Wong can print the posters) - Ann
- send by Monday, September 19th
- put up the posters on Tuesday, September 20th during Resource - Nam, Justin, Isa, Penny, Ashley
- include QR code to RSVP google form
- SITV anchor #1 (fill out google form sending in anchor announcement by Sunday, September 18) - Nam and Rini [airs on Tuesday, 9/20]
- include QR code to RSVP google form
- commercial next Tuesday, 9/20
- anchor announcement Friday, 9/23
5. Diwali Event
- Diwali is celebrated on October 24, 2022
- tentative date: after school on October 26th
- Festival of Lights celebrated in Hinduism and sometimes Buddhism
- usually lasts five days during the Hindu lunisolar month of Kartika
- reach out to ASC members/students who may be interested in leading this event with us - Ann will send out a message and send their contact info in Slack
- need to decide how much commitment will be needed and how to meet with them to get ideas
- try for weekly meetings
- send out an email to all of the students who are interested to gauge their ideas, time commitments, and which days would work best for them by Thursday, September 29th - Nam and Justin
- include in the email that we’re planning to have weekly meetings for 45 min-1 hour
6. Pasko
- December 10 (mark your calendars!)
- cultural dances, outside groups perform (SIHI, Polynesian Dance club performs, Ukulele club, spoken word, and more)
- will collaborate with SIPAC
7. Lumpia with a Vengeance
- movie showing on Sunday, October 2nd
- in the works with Señor Orque
8. ASC Support
reminder to all the board that we are here to support each other!
- don't hesitate to reach out to each other!
- DEIB Incident Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSer0khKoMAqz49dHYDpdYm2x2Y2nBWIAaLHEx4_EoE7aZR-dg/viewform
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