Thursday, September 22, 2022

Thursday, September 22, 2022

Present: Penny, Isa, Ashley, Olivia, Nam, Rini, Caitlin

Late: 

Absent: Vivian, Eva, Ann, Justin

1. Club fair was a success!

• Think: What was a highlight from the Club Fair (shoutouts, interactions, etc.)

• map idea was great and very interactive

• great outreach to the freshmen; table was constantly full

• people liked the candies and the fruit jellies

• all of the board members were really welcoming 

• great booth location  

• next year: think about making a new trifold 

2. Board Intros

• instagram board intros - Ashley and Caitlin

• introductory email to all AANHPI students has been sent!  

3. ASC Kickoff 

• confirmed date: Monday, September 26th @ 3pm 

• location: the Commons

• begin editing/working on slides!

• have the slides done by Thursday, September 22nd

• prepare for there to be a lot of people at the event

• Introduction slide - Viv and Eva

• ASC mission statement - Justin

• Upcoming events for the year - Penny

• Icebreaker - Ann and Isa

• stations/main event - everyone

• QR codes (different colors) for sign in and sign out - Ashley

• each station should be 20 minutes long at most

• Calligraphy - Isa, Eva, Viv, Justin 

• Ms. Wong will check for supplies

• Brushes

• Ink

• Paper

• Cups + water 

• Painting clay pots - Caitlin, Nam, Rini, Ann

• Caitlin will look for amazon links 

• Clay Pots

• Paint and brushes 

• Plates/cups for water and paint

• Origami - Liv, Penny, Ashley 

• Penny and Ash will do a demo for the origami

• Liv will do a demo for the stars

• Send an email to find people who are good at origami on Friday, September 23rd - Ashley

• Ask for a yes or no response

• Penny will look for amazon links

• Caitlin will look for the jars

• Origami paper 

• Star paper strips 

• Thread

• Jars (Hydroflask size)

• Stars- jar of affirmations 

• Cranes- string up as decor? 

• include board pic  

• supplies have been ordered!

• Layout

• Start with large group (presentation with introductions of board)

• Have 1 board member at each table to facilitate stations and conversation

• maybe have tables with one activity and then tables with more than one/a mix of activities

• open with icebreaker questions

• activity/station ideas

• music: ASC Spotify playlist (Liv made it)

• Table layout:

• 1 table with all/mix of activities - Nam, Rini

• 1 table with calligraphy - Viv, Eva

• 2-3 tables with clay pots - Caitlin, Ann, Isa, Justin

• 2-3 tables with origami - Ashley, Liv, Penny

• have signs at each table - Isa 

• food - ask kitchen for: potstickers, mango sticky rice, tteokbeokki, samosas, lumpia - Ms. Wong

• haven’t heard back yet about the food

• moderators will call out the tables and monitor the food

• send out email to RSVP w/ google form (by Monday, Sept 19th) - Liv and Ashley 

• cc all board members and moderators, bcc all Asian students

• create the QR code and Kickoff RSVP google form (by Monday, Sept 12th) - Nam and Justin

• "What did you learn/takeaway from this event?"

• "Which activity are you interested in the most?"

• Getting a headcount of who is coming

• sign in/ sign out form and QR code at beginning and end of the event (same QR code but make them different colors like red and blue) - Ashley and Penny

• get done by Sept 19th

• publicity:

• instagram post (Thursday, Sept 22nd) - Liv

include QR code and/or link to RSVP google form 

• instagram story (morning of Monday, Sept 26th) - Caitlin

• include QR code and/or link to RSVP google form 

• posters (ask Ms. Finn to get approved; Ms. Wong can print the posters) - Ann

• put up the posters on Thursday, September 22nd during Resource - Nam, Justin, Isa, Penny, Ashley, Rini

• include QR code to RSVP google form 

• SITV anchor #1 (fill out google form sending in anchor announcement by Sunday, September 18) - Nam and Rini [airs on Tuesday, 9/20]

• include QR code to RSVP google form 

• SITV anchor announcement Tuesday, 9/20

• SITV commercial Friday, 9/23

[DID NOT DISCUSS YET]

4. Diwali Event

• Diwali is celebrated on October 24, 2022

• tentative date: after school on October 26th

• Festival of Lights celebrated in Hinduism and sometimes Buddhism

• usually lasts five days during the Hindu lunisolar month of Kartika 

• reach out to ASC members/students who may be interested in leading this event with us - Ann will send out a message and send their contact info in Slack 

• need to decide how much commitment will be needed and how to meet with them to get ideas

• try for weekly meetings 

• send out an email to all of the students who are interested to gauge their ideas, time commitments, and which days would work best for them by Thursday, September 29th - Nam and Justin

• include in the email that we’re planning to have weekly meetings for 45 min-1 hour

5. Identity Formation

• Ideas?

• When:

6. Pasko 

• Saturday, December 10 (mark your calendars!)

• cultural dances, outside groups perform (SIHI, Polynesian Dance club performs, Ukulele club, spoken word, and more)

• will collaborate with SIPAC 

[DISCUSSION RESUMES]

7. Lumpia with a Vengeance 

• movie showing on Sunday, October 2nd

• in the works with Señor Orque

• tickets sell out fast because of alumni, students, faculty, etc.

• GET YOUR TICKETS ASAP!!!!

8. Prayer Schedule - days we can commemorate

• December 10, 2021 (Pasko)

• February 1, 2022 (Lunar New Year)

• Month of May (AAPI Month)

• other dates: mooncake festival, Diwali, cemetery dates, collaboration on Filipino Heritage Month (October)

9. ASC Support

• reminder to all the board that we are here to support each other!

• don't hesitate to reach out to each other!

DEIB Incident Reporting Form: https://docs.google.com/forms/d/e/1FAIpQLSer0khKoMAqz49dHYDpdYm2x2Y2nBWIAaLHEx4_EoE7aZR-dg/viewform