Monday, September 23, 2019

Present: Adriel, Malia, Isabella, Hannah, Milla, Alex, Sophie, Starlette
Absent: Rozet

1. Unity Council meeting?

• Who went? What happened?
• Starlette & Sophie
• Want the same person from each Affinity Group to attend to ensure that agendas get done, goals get accomplished
• Next meeting: Tues, October 1 @ 6 - 8 pm
• Goals: Support Affinity Groups, Make Unity Council known and recognized
• Town hall / Assembly
• Merch with "Unity Council" on it - inquiries
• Potlucks to build community
• Want Student Council and Affinity Groups to support each other and promote for each other
• Affinity Groups Prayer Service - Spring
• Who's gonna be our rep?
• Starlette - for Fall Semester

2. CNYP

• Sent reminder email abt Trolley
• Person from company
• Application due Oct 31
• Rozet
• How to pitch to Mr. Glosser about idea?
• Action items: Email Ms. Finn & Ms. Hernandez & CC Moderators
• Last - pitch to Mr. Glosser
• Need SIPAC on board - after funding approval

3. ASC Kickoff

• After school Friday Oct. 11 2:45 
• Publicize:
• SITV Oct 7 and 11- Isabella
• Oct 7 skit
• Oct 11 anchor announcement
• Skit ideas: for next meeting
• Email and IG post immediately after SITV on 7th and 11th- Adriel
• 
  
• Posters approved and up by Friday Oct 4th- Milla 
• 
  
• Stickers? Either for club fair of kickoff
• Final link sent via email to Wong/Orque
• Minimum 200
• Agenda?
• What kind of food?
• Lumpia, pot stickers, BBQ Pork buns, samosas, water, lemonade
• Spam musubi? Vietnamese spring rolls? Making it together???
• How many/which games?
• Song game
• Asian-inspired questions: Favorite Asian foods, contest idea, "I Like My Neighbor..."
• Rough Outline
• 1. Intros of board / Plans for the year (events, Merch....)
• 2. Game
• 3. Food
• 4. Educational piece- Clay Pots - Milla 
• Send link to Ms. Wong for clay pot / paints order
• Minimum 30 needed

4. Board Intros due  Friday Sept 27

• Sent out Monday Sept 30
• Includes 2-4 sent max
• Name, year, position, activities other than ASC, goals for ASC
• Clear picture of your face
•  Send to htenney20@siprep.org - she will organize the information
• Post to IG
• Post by position on board - 5 posts - Co-Presidents, Publicists, Ambassadors, Secretary, Moderators
• Begin posting on Monday 9/30
• 
  

5. ASC Merch

• Revisit this in November 
• When do we want them to be ready by?
• Buy and distribute in Second Semester
• Who wants to design?
• Rozet and Sophie to lead
• Contest for ASC Membership
• Parameters need to be set
• TBD
• Color limit, size of design, quantity, etc.
• Whoever wins has to edit design
• Google Forms to order and to vote
• Send in solid idea by? TBD

Monday, September 16, 2019

Present: Sophie, Starlette, Hannah, Malia, Isabella, Alex, Adriel, Milla

Absent:

1. Roles/Responsibilities for Publicists and Ambassadors
1. Publicists: Posters, emails, monitors
1. Adriel: Social Media, emails
2. Isabella: SITV, emails
3. Milla: posters (monitors & physical)
2. Ambassadors
1. Student Govt. Meetings: Alex
2. Unity Council Meetings: Sophie, ambassadors can take turns
2. Unity Council Meeting
1. 6:30-8pm Choral Room
1. Star and ambassador?
2. 
   

   star and sophie

3. Ambassador has to RSVP
2. List
1. What your organization has been up to
2. List of upcoming events for your organization
3. What are you currently working on
4. How can I as Moderator and Associate Director in the Magis Center support you?
5. What are our top priorities as a Unity Council?
3. CNYP 2020
1. Application Open
1. Due: October 31, 2019
2. Rozet
2. Cable Car/Trolley updates?
1. Funding
1. SIPAC
2. send reminder email
4. ASC Kickoff
1. Before or after Club Faire?
2. 
   

   after

3. Dates
4. 
   

   friday after school? Oct. 11, in choral room? 2:45 pm

5. Publicize before Club Fair
6. 
   

   posters, email & IG after SITV - Adriel, SITV airing on Tuesday morning (Oct. 7) and anchor announcement on Friday - Isabella

7. Food, games, group activities
8. 
   

   stickers at club fair or kickoff - Adriel, Sophie, Rozet

5. Indian New Year Event
1. New Year- October 27
2. Decorate the school
3. Hide clay pots?
4. 
   

   decorate clay pots as an activity

5. Event?
6. 
   

   Milla can do slides maybe at Kickoff

6. Collab with Japanese Cultural Club
1. Malia
2. Sarah will talk to Sr. Orque
7. New ASC Merch
   - keep it a hoodie
8. Canvas page updates?
9. - nothing
10. APAHM FML - May 8th
11. ASC prayer service in spring sem?
12. White affinity group
13. - choral room or bannan

Monday, September 9, 2019

Present: Starlette, Rozet, Sophie, Isabella, Hannah, Adriel, Alex, Milla, Malia
Absent:

WELCOME BACK EVERYBODY!! :))


0. Introducing action items!

Action item: A clearly stated task that needs to be done by a certain date, typically assigned to one or a group of people.

Action items written in red.

Anyone that misses a meeting plz refer to the blog and catch up on what you have missed. You might be assigned a job while you are absent and it is your responsibility to check the agenda and do what needs to be done. At the very least, read stuff in red and make sure ur name isn't listed for something.

Don't be afraid to text me and Star abt any questions u have or if u need any help managing ur work.

1. Right into business....

• How are we dividing roles? Multiple publicists and ambassadors
• Emails, posters, instagram, SITV announcements, monitors
• Publicists 
• Adriel
• Isabella
• Milla
• Publicists figure out how ur going to divide the responsibilities. 
• Ambassadors
• Alex
• Sophie
• Malia
• Need one of the ambassadors to commit to attending unity council meetings:
• 6:30-8 @ Choral Room, bring list
• Need one of the ambassadors to commit to attending student gov meetings:
• Alex

2. Cable Car/Trolley for CNYP 2020  Hornblower 

• Discussed over summer
• Max 34 ppl riding 
• "We start at a 2 hour minimum for $1,090 and it's $200 for each additional hour. Keep in mind if you want to decorate the cable car you do need to add that into your time frame when renting the cable car."
• Funding ideas? 
• Fill out cable car charter form in drive ASAP: Rozet and mods w me and star helping if needed 
• Hannah will email Mr. Glosser after Unity Council
• SIPAC money?

3. Leadership retreat 8/12

• 4 ASC ppl missing so ppl who did attend recap event
• escape room activity, what does affinity mean to you?, addressing misconceptions
• Solid goals to work on this quarter:
• ASC Canvas page 
• Add all ASC members to canvas, post reminders, add events to calendar, submit permission slips under and assignment, etc.
• Students can't use canvas
• Someone has to learn how to use it
• Leading: all
• Send out board intros, pics and descriptions via email before club fair 
• send email on Sep. 30 (Monday)
• also put on IG
• Leading: Hannah
• Affinity prayer service, there is a major lack of understanding of purpose of affinity groups amongst the greater (and whiter) SI community 
• Teacher or moderator giving affinity talk at prayer service
• Town hall - how do you get people to go?
• Affinity group showcase
• Expand events from just food, plan more ID formation, conferences, educational spaces
• more movies
• focus on ID formation
• educational stuff w/ food
• Create stronger content on insta, post previous event pics, tag life at SI more, etc.
• More publicists so we should be more active on social media, and have more pics at r events!
• Post things on story
• Leading: Adriel, Isabella, Milla
• Plan more Asian events focusing less on China and the Philippines  
• Make ASC feel inclusive for all Asians at SI 
• Collab w/ Japanese Cultural Club
• Oct. 27 - India's New Year celebration
• decorate the school (hide clay pots?)
• Leading: Milla
• Design a sweatshirt or jacket or even just a T-shirt for SI pride Fridays 
• Haven't had a new thing since black sweatshirt a few yrs ago
• hoodies w/ flags (look into SI demographics)
• Leading: Sophie, Rozet
• ASC Kickoff
• intro to what we do, who we are
• after club fair and midterms, before Halloween

Thursday, May 23 - Incoming Board Meeting

Present: Hannah, Starlette, Adriel, Milla, Isabella, Sophie, Malia (7)

Absent: Rozet (illness), Alex ((2)

Welcome / Intro Orque

1. Ice Breaker   Wong
• Introduce yourself
• Name
• Year
• Role
• What your hope is this year for yourself in your role and for ASC/what does it mean to be Asian American

Goals

Hannah - get a trolley for CNYP

Malia - Class of 2023, have safe space, second family for them, like it was for her

Sophie - continue Stanford Conference

Milla - spread Indian culture to SI

Isabella - become closer and continue ASC Mission

Adriel -  want classmates to be involved in ASC

Starlette - identity formation, retain members

Rozet and Alex - absent

• Unique and Shared activity
• Interview Activity
• Icebreaker Questions

2. Expectations as an ASC Board Member Wong
• Various roles
• Co-president (2), secretary (1) , historian/publicist (3), ambassador (3)
• Volunteer to help each other out
1. Share in the planning, coordinating, publicizing our events
• ASC is one of your top 2 co-curricular priorities
• Important aspect for the school - Orque/Wong make it happen - example:  Music Ministry/scheduling/Transition Liturgy exemptions
• If you have conflicts, we can work it out.
  COMMUNICATE EARLY, OFTEN, CLEARLY.
• Come to every meeting
1. Must communicate with co-presidents and moderators if not coming
2. Stay through whole event, unless communicated beforehand
• Social Justice/Affinity aspect
• How do we collaborate with other Affinity groups - ALAS, AMA, BSU, LGBTQ+

3. Annual/Big Events Orque
• Saturday, December 15, 2019 - PASKO
• Saturday, February 8, 2020 -  Chinese New Year Parade
• May 2020 - Asian Pacific American Heritage Month

4. Organization Orque
• Google Calendar - add to your phone/iPad
• Team Drive - ASC
• Show Blogpost

IV.  Ideas for next year Orque/Wong

• August
• Freshmen Welcome - August 18th

Starlette: Affinity Group Assembly

• Bringing culture to the whole school vs. “come if you want”
• Luau: bring in Pacific Islander community to bridge chasm (as of kickoff)
• 
  

Adriel

• Make an ASC History video similar to ALAS, BSU
• Something to show

Milla

• Indian culture to SI
• Diwali - end of OCtober/beginning of November
• Sunday, October 27
• Spread info about it, educate

Malia

• Japanese culture - Cherry Blossom Festival
• Artwork

Hannah

• Can reach out to other Asian ethnicities - get feedback, how to include
• Role for ambassadors
• Inclusivity in the Asian Community
• Colorism X Period

Isabella

• Affinity Groups - potluck, certain type of food from culture, share about it

Sophie

• Collaboration with other Affinity Group, we could volunteer at an organization - shared service

Tensions with coalition of Asian Americans

Wednesday, May 15, 2019

Present: Hannah, Izzy, Alex, Adriel, Rozet, Cherina, Starlette
Absent:

1. Lumpia Party Debrief!

• Great job everyone!
• Things to improve on
• retaining their attention during the educational part
• emphasize that there's a lot of lumpia, leftovers
• Suggestions for next time
• have designated cooks, the board?

2. KBBQ

• Agenda
• Introduction of New Board: 5 minutes- Izzy
• Assign new groups
• Icebreakers: 15-20 minutes- Adriel and Rozet
• Slides: 10 minutes- Cherina and Hannah
• Kahoot: 5-10 minutes- Star
• Video: https://www.youtube.com/watch?v=3djWMxo9SsQ
• While we eat: Watch Fresh off the Boat or Kim's Convenience, any episode suggestions?- Star
• Signs- Rozet

3. Magis and Affinity Group Celebration Night

• Everything ready to go with slides, etc.?

4. New Board + Meeting Next Week?

Breakfast with new board on the morning of the 23rd 8:30 am Rm 116
Orque will send email


5. How did we do with our goals for this school year?
https://drive.google.com/drive/folders/1vlnEzSCT-xHcMNkM3TfVTBvj569TVVis

We reviewed the information from last year's X Period. Then we discussed if we met those goals or not.

Thanks for a great year and congratulations to our graduating seniors!

Wednesday, May 7 2019

Present: Adriel, Rozet, Hannah, Star, Cherina, Alex, Izzy

Absent: 

1. Good job everybody on the Justice Conference!!

• Success!!
• Let's do it again next year
• Things that went well:
• attendance
• flow- smooth
• a lot underclassmen
• Suggestions for next time:
• more topics
• more upperclassmen?
• spread out groups more evenly- name tags?
• modify method of ordering boba

2. Organize flow of Lumpia Party for Thursday (5/9)

• start 2:45~ Welcome, name tags, distribute wristbands at door, explain what is going to happen for next hour or so, explain wristbands gives advantage for kbbq, and divide into groups
• get nametags? if not, post-its or tape? - Ms. Wong
• go by groups of about 30-40, first group goes to kitchen and cooks
• other group/rest of the people who walk in do something educational (about 15-20 mins)
• ideas!
• Cooking group finishes early, go to a separate table and wait or classroom?
• Watch Street Food: Volume 1 Cebu, Philippines 31m?
• other ideas?
• maybe collab with Filipino cultural club next year?
• have a presentation on the historical significance of lumpia and kahoit- izzy and adriel

3. APAHM TML

• Cancelled due to scheduling conflict
• Maybe next year at start of APAHM?
• Do we have intentions(5 people), readers(2 people), and bring up gifts(2 people)?

4. KBBQ

• Activities:
• Ice breaker- song game
• make groups by numbers
• eat and watch with friends after- everyone welcome
• Slides- reuse from last year
• Kahoot- Star
• Watch while we eat

• Chef's table: Volume 3 Jeong Kwan 58m
• Million pound menu Ep 5 dynasty and Bubbles 58m
• Street food: Volume 1 Seoul, South Korea 29 m
• Kim's convenience 
• make signs on how to get to the faculty dining hall
• How to get people to stay?
• Advertising
• Posters: Rozet
• SITV: Alex and Cherina on Tuesday(5/14)
• Email dates: Tuesday after SITV(5/14), day of

5. Meeting with New Board? Give them a role in KBBQ?

• mandatory for new board or strongly suggested
• introduce and integrate them into presentation
• new board breakfast on morning Wed 15- more details next week

Wednesday, May 1, 2019

Present: Star, Hannah, Rozet
Absent: Adriel, Alex

(Maybe wait to talk about conference when Izzy and Cherina get back from meeting)

1. ASC Justice Conference

• Slides complete?
• Food and drinks - Star
• Everything ready to go with boba orders, snacks, etc.?
• Boba orders- get 13 of each type beforehand
• regular/original milk tea with boba
• mango green tea with boba
• strawberry milk tea withOUT boba
• Will room 116 be the main room?
• Assign rooms for each topic
• 115- Food
• 119- Media
• 120- Art
• Final email to the whole school and ASC instagram post- Adriel
• Procedure for tomorrow
• 2:30pm - ASC and student presenters meet in room 116 and set up with snacks and slides in assigned room
• 2:45-3:00pm - get everyone to their rooms and begin round 1 by 3pm
• 3:20 - end of round 1
• 3:25 - beginning of round 2
• 3:45 - end of round 2
• 3:50 - beginning of round 3
• 4:10 - end of round 3, everyone head to room 116 for boba
• 4:30-4:45 - share about what they learned and end of conference
• no need to set up on large board or projector if small group; small inclusive table setting
• Art group get printer paper and markers from Mr. Orque
• Food group finish slides by 10pm TONIGHT

2. Lumpia making party

• Publicity
• Adriel email and instagram- Friday (5/3) to ASC, Tuesday (5/8) to whole school
• Rozet posters- by Monday/Tuesday (5/2-3)
• Alex SITV- Tuesday (5/8)
• Wristbands - those who keep it will get food second after the winning icebreaker group
• should arrive next Wednesday(day before the party)
• Organize flow of the event for next week
• start 2:45
• go by groups of about 30-40
• first group goes to kitchen and cooks
• other group/rest of the people who walk in do something educational(about 15-20 mins)
• Star look into Chef's table
• if they finish first, go to a separate table and wait
• no icebreaker
• split board in half on the day of or next meeting

3. APAHM TML

• more information?
• need people to read intentions(5 people), readers(2 people), and bring up gifts(2 people)

4. Korean BBQ

• Come up with main activity and icebreaker
• Maybe watch an episode of Fresh off the Boat or Kim's Convenience (sitcom about a Korean Canadian family) as they eat

*Mr. Orque will pull up a prayer from ASC archive for Alex and Milla