Sunday, October 4, 2020

Tuesday, October 6, 2020

Present: Milla, Rozet, Aaron, Daniel, Ethan, Miko

Absent: ----

Late:  Sophie, Irianna

1.) Kickoff Debrief

  • Things that went well
    • Among Us was fun
    • weekly Among Us session, students can pop in
      • set for Fridays at 3:15pm
        • use same Zoom information
      • publicize through Instagram and email - Sophie and Ethan
        • use Powerschool email list (does not include everyone)
        • compile a new email list - all publicists and Aaron
        • Ms. Wong will first acquire a new list to make sure no one was missed 
  • Things to improve/ suggestions
    • breakout rooms were a little awkward
      • encouraged talking through popcorn
2.) Stickers
  • How should we mail them?
    • 62 requests
    • split up the stickers and write a little note
      • eight board members pick up stickers
        • Mr. Orque and Ms. Wong will prepare packages
  • Letter?
    • everyone hand writes little note
      • thanks for coming
      • provide way for them to contact us (email, phone number)
      • ask if they have questions
      • mention movie night
  • Money for stamps
    • no issues with money
  • stickers, stamps, and envelope will be prepared by this Friday - Mr. Orque and Ms. Wong
  • pick up by next Wednesday at school - everyone
  • send during quarter break - everyone
3.) CNYP
  • Do we want to do a virtual performance?
    • no
4.) Collaboration with Filipino Club?
  • doing a GOYB collaboration with TFC and ASC
    • scheduled in November
5.) Identity Formation - Week of October 23
  • Date and time?
    • to be determined due to date switch with movie night
  • Ideas for event - more discussion based
    • role of Asian Americans in BLM movement
      • Discussion based
        • watch YouTube video and engage in conversations
        • make slides with discussion questions
    • history of civil rights movement; videos created by Black creators
      • start finding video about the topic and take notes - everyone
6.) Movie Night in November?
  • Mulan? Pending update from Rozet and Milla
  • test screen sharing the movie during next board meeting to remedy any issues
  • move movie night to October 23 at 3:15pm and move identity formation
  • watch movie before the event and think of discussion questions before October 19 - everyone
    • Hold off watching the moving - everyone
7.) Running list of Event Ideas
  • Asian American representation in government
    • addressing the lack of Asian Americans in Congress, lack of Asian American president
    • find a local speaker?
  • https://www.joyruckusclub.com/ - Virtual Asian American music festival October 17/18
8.) Make sure to complete tasks on decided date
  • If you have too much on your plate, let Rozet or Milla know so we can give your task to someone else.

Sunday, September 27, 2020

Tuesday, September 29, 2020

Present: Milla, Rozet, Miko, Irianna, Ethan, Sophie, Aaron

Absent:

Late: Daniel

1.) Board Intros 

  • Don't forget to check minutes. If something gets in the way or you forget to complete a task on the decided date, please let Milla and Rozet know. 
  • Co-presidents, secretary, & historians/publicists posted on IG - Great job Sophie!
    • Finish posting before Kickoff
  • Email on after the Instagram posts
2.) X-Period Debrief
  • Thoughts? Suggestions for next time? 
    • nice to have questions in the future
    • nice to have script to keep everything organized
    • think about was to get freshman to talk
    • breakout rooms, board member in each room, groups of 6 or 7
      • create conversations
      • more comfortable

3.) Kickoff - Friday, Oct. 2 @ 3:15 pm, be there five minute before
  • Zoom link?
    • Please be in Zoom room at least 5 mins before
    • link will be made by Mr. Orque after meeting (completed)
      •  will be sent out with email
  • Are slides finished?
    • Have your slides ready by Wednesday!
  • Publicity
    • Post on Tuesday
      • Post on story on Thursday and Friday, keep everyone updated on the timing
    • SITV on Friday, anchor announcement? - Daniel
    • Send email today - Sophie
    • Send freshmen email on Thursday  - Ethan
      • Ms. Wong will gather email list and add to Google Drive
  •  Outline (about 50 mins): 
    • Welcome: Milla & Rozet (5 mins)
    • Introduction: Board (2 mins)
    • Mini panel: Daniel & Rozet (5 mins)
    • What this year will look like: Milla  (3 mins)
    • Breakout room questions: Miko (3 mins)
      • Also send in chat in case people forget 
    • Pictionary (priority): Ethan (15 mins)
    • Bingo: Sophie (if we have extra time)
    • Gimkit (priority): Aaron & Irianna (15 mins)
      • Rozet and Irianna will create document for questions (around 150 questions to minimize repetition)
        • questions about pop culture and ASC
        • questions about board members
    • Closing/thanks: Milla & Rozet (2 mins)
      • Sophie take over Miko's slides due to absence
    • Stickers?
      • create google form requesting interest, info in confidential
      • create QR code (completed)
4.) Publicists - divide roles?
  • Sophie handles Instagram
  • Ethan and Daniel handles emails

5.) October - Filipino American Heritage Month
  • Ideas? 
    • collaboration with Filipino Club
      • still more time to think about it 
  • Goals? Cultural or Identity Formation
    • cultural should be led by Filipino Club
    • identity formation should be led by ASC
      • engaging conversations
        • the role of Asian-Americans in BLM movement
        • history about civil rights movement, good videos by Black creators
      • identity formation meeting on week of October 23 (Friday)
        • pay attention to attendance of kickoff, possible date change
6.) Make sure everyone put their work into Google Drive
  • help future ASC members with events
  • keep everyone in check

Monday, September 21, 2020

Tuesday, September 22, 2020

Present: Ethan, Rozet, Aaron, Miko, Milla, Sophie, Irianna

Absent: ----

Late: Daniel

Action Items in RED

1.) Club Fair went well!

  • Ms. Finn - Post Club Fair Form
    • Fill out (zoom recording and google form) - Miko
  • 70 sign ups!

2.) Board Intros

  • Do we have all of them? - yes
  • Post on IG starting today - Sophie
    • Co-presidents + Secretary, Historian/Publicists, Ambassadors, Moderators
  • Email intros on Friday - Ethan
3.) Virtual Kickoff
  • Friday, October 2nd @ 3:15 p.m.
    • introduction, breakout room for activities (by grade, board member in each room)
  • Create slides, split roles in slides - Milla 
  • Publicize:
    • Email next Monday with Google Form - Sophie
      • interest for event
      • interest for stickers
      • email Freshman about the Kickoff on Wednesday - Ethan/Danny
        • follow up
      • send drafts to moderators*
      • send Zoom link on Friday
    • Posters for Insta on Monday or Tuesday next week - Ethan, Danny
      • event on Friday
      • location, time, and date
      • send draft to moderators*
    • SITV - Tuesday 9/29 and Friday -  Milla, Miko
      • create a short skit
      • talk about event
      • anchor announcement of Friday
  • Virtual game ideas (among us, pictionary, gimkit/kahoot)
    • Figure out how to use pictionary, Gimkit, and bingo  - Rozet, Irianna
    • Send Gimkit questions in spreadsheet to moderators*
    • Gimkit (combo of Kahoot/ Quizlet Live, students can earn virtual currency to boost their score, questions are repeated)
      • create questions on Google Sheets and set timer
        • have to add people to class
        • share join code on screen
      • questions regarding:
        • fun facts
        • statistics
        • movie questions
      • send little notes, stickers, and small prize
  • Layout
    • Intro
    • What is ASC - panel
      • answer questions about what they like and what ASC means for them
    • What is this year going to look like
    • Virtual Games
  • Send ASC stickers?
    • hundreds in quantity
    • mail stickers to participants
      • include request for address in sign-up sheet
4.) Ideas for Virtual Events
  • Identity Formation/Discussion, meeting at the end of October (movie night - Mulan?)
    • BLM
    • Asian American representation in government
5.) Register/ Attend X-Period today

6.) Pasko
  • Performance Ideas
    • same answer as before with level of involvement
    • ideas for individual performances (be mindful of time with each activity, record individual segments and combine)
      • singing
      • fashion show - individual segments and combine into one?
      • cultural dance somehow? through distance? (Senior portraits set-up: one at a time idea?)
      • bingo game?
      • auction?

Saturday, September 12, 2020

Tuesday, September 15, 2020

Present: Daniel, Rozet, Ethan, Miko, Sophie, Milla, Aaron
Absent: ---
Late: Irianna

Welcome back everyone!!!

1.) Club Fair

2.) Board Intros
  • Include: 
    • Picture where your face is clearly visible
    • Name & grade
    • Role in ASC
    • Hobbies and/or activities apart from ASC
    • One goal for ASC this year or why you love ASC
  • Please send to Rozet by Mon. 9/21, published by next Wed.
  • Publicist will email on 9/23

3) Virtual Kickoff/General Meeting

  • meeting for people to know us better - informational/social (10/2 at 3:15pm for less than hour)
    • virtual games
      • Among us 
      • Pictionary
      • Gimkit/Kahoot style games
        • breakout rooms to speak to a smaller group
    • more detailed information with new virtual system


4.) Ideas for Virtual Events
  • Brainstorm new events or ways we can rework previous events to accommodate digital/hybrid learning!
    • Pasko - virtual format, prerecorded songs and highlight of past years, singing

Sunday, May 17, 2020

Monday, May 18th, 2020 (quarantine)

Present: Rozet, Star, Milla, Hannah, Sophie, Bella, Malia, Alex, Adriel
Tardy:
Absent:

LAST MEETING OF THE YEAR!! :')

1. End of the year Magis Affinity Zoom comments?
  • Star: thought it was fun - every grad had a slide and a few words to say, sash blessing
  • Hannah: stayed till the end and people said things
2. Highlights/Events you want to continue next year?
    • Kickoff - focus on outreach
    • Diwali celebration
    • Stanford conference
    • Bake Sale
      • not boba
    • 2018-2019 - lumpia making
    • Movie Screening is a good idea - more fun and have snacks
      • more publicity
    • PASKO 
      • more organized this year with practices and fashion show

3. Improvements for next year?
  • Getting more involvement from more members instead of the board
    • ie: lunar new year mass
  • Identity Formation meetings - November
    • the one with all girls - didn't go through the way we planned
    • better at publicity
  • Having more general meetings at break
  • Have open events and invite allies to events and educational events
    • ie: Korean BBQ
  • More inter-affinity group allyship events
Advice to next board:

  • Attend meetings and events! 
  • Plan ahead
    • if you want to do an event, plan ahead 
    • a lot goes into having a successful event
    • for co-presidents, look ahead at upcoming months
  • Have board bonding events - one in the beginning of the year

4. Moderator Updates?
  • Dr. Morris and Ms. Harms are leaving
  • Most SIPAC board for next year are new to board
5. Closing remarks?

  • Thanks for a great year! <3








Monday, May 11, 2020

Monday, May 11, 2020 (quarantine)

Present: Milla, Rozet, Star, Hannah, Malia, Sophie, Alex, Adriel, Bella
Late:
Absent:


  1. Zoom debrief
    1. awesome job everyone!!
    2. teachers said educational, articulate, welcoming...all positive
    3. good process of getting everything together
      1. everyone doing research, compiling information together, more educational pieces in the future
  2. Prayer Reminder
    1. 5/11 sophie and alex
      1. names got crossed off on spreadsheet - what happened?
        1. Sophie did it the day before but Mr. O didn't see it? 
        2. didn't email video
    2. 5/13 adriel and rozet
      1. Need to write prayer - do today, and then send to Mr. Ottersberg to look over
    3. 5/15 miko macaraeg, irianna morales, daniel gao
      1. Star will reach out to clarify instructions
    4. 5/19 milla, Ethan tam, Aaron tran
  3.  ASC IG
    1. good job on posters!
      1. Star has been putting the posters on IG story
    2. 5/11 rozet and sophie
      1. will continue to post for this week
    3. 5/18 - Adriel & Bella
      1. post the remaining 4 that wasn't posted by lifeatsi
  4. PBS documentary publicity
    1. Documentary premiers tonight and today
    2. IG - rozet & sophie will post about it
    3. email?
      1. email to ASC first and then when it starts replaying, send to whole school
      2. Star will write the email and send to Milla to send to ASC listserv
  5. Moderator updates
    1. affinity/magis celebration
    2. new board
    3. last meeting next week?

Good luck on AP Exams!

Sunday, May 3, 2020

Monday, May 4, 2020 (quarantine)

Present: Star, Hannah, Rozet, Adriel, Milla, Sophie, Alex, Malia, Bella
Late: ---
Absent: ---

1. Publicity
  • Goyb approved?
    • Sophie - has to be approved by Religious Studies teachers, submitted last week
    • Status TBD
      • Hopefully we find out soon!
  • Monday evening email: sent to everyone, reminder register by May 5th at 5:00 PM
        • In charge: Milla
    • Email w basic info May 5 evening 8:00PM sent to those registered 
      • "You will receive a follow-up email one hour before the conference starts. Please make sure to be in the waiting room before 2:30. We will begin promptly at 2:35"
      • In charge: Bella
    • Email May 6th at 1:30 w LINK sent to those registered 
      • Make ahead of time and do a scheduled send out!
      • "here is the link, we look forward to seeing you there!"
      • In charge: Orque
      • 3rd host - to display screen - Starlette
        • Make sure to use another device to have your presenter notes available
  • Make QR code to track attendance/help ethics teachers 
  • Post reminder on ASC IG Tuesday morning "Check email to register"
    • In charge: Sophie
    • Sophie posted on IG today, 49 people viewed it.

2. Reminders
3. May Prayer
  • Make sure to write intro, some type of prayer.
  • See examples & templates from Mr. Ottersberg and his emails
  • 5/5 Hannah and Alex wu
  • 5/7 star and malia
  • 5/11 sophie and alex
  • 5/13 adriel and rozet
  • 5/15 ?? and ??
  • 5/19 milla and ??
4. Parasite Zoom? Week of 5/11
5. ASC IG
  • Week of 5/4:  Alex and Malia
  • Week of 5/11: Rozet and Sophie
  • APAHM Posters - 7 to put online on ASC IG
    • Will be placed in the Shared Drive to screenshot and use
    • 1 per day - start tomorrow?
    • Life at SI - 4 will be posted 
      • TBD from Mr. Lawhon

6. Moderator Updates?
  • Sashes
  • Celebration
  • New board selected

7. COVID-19 Zoom practice
  • Citations on each slide 
  • Less text, more photos
  • Put notes in Master Script
  • Remember:
    • Start with:
      • "Hi my name is ----- and I will be discussing/talking about/explaining/etc. --------."
    • Cite sources by attaching link on slide
    • Use pictures and slash extra words
      • don't need full sentences written on slides
    • Keep it brief--get to the point
    • Smile and talk slow