Tuesday, September 7, 2021

 Present: Irianna, Aaron, Ethan, Daniel, Isa, Ashley, Eva, Alycia, Vivian

Late:

Absent: Penny

Reminder: Action items are in RED

1. Board intros
• Has everyone submitted?
• Begin posting on the September 7th (one every day)
• Co-presidents
• Secretary.
• Historian/Publicists
• Ambassadors
• Moderators
2. Prayer Schedule - days we can commemorate
• December 10, 2021 (Pasko)
• February 1, 2022 (Lunar New Year)
• Month of May (AAPI Month)
• other dates: mooncake festival, Diwali, cemetery dates, collaboration on Filipino Heritage Month (October)
3. ASC Kickoff - September 24 (tentative) - diff date?? - September 23 (Thursday) - 3:15pm-4:15pm ~ faculty dining room
• Begin working on slides! - aim to finish by September 17, Friday.
• Introduction slide - Eva (4 diff slides - one per position)
• ASC mission statement - Vivian
• Upcoming events for the year - Vivian and Ashley
• Icebreaker - Alycia (>2)
• stations/main event - Isa
• include board pic
• Update from Ms. Wong on permission to have food? - utensils, lemonade, and water
• Layout
• Start with large group (presentation with introductions of board)
• Stations with several board members at each one
• open with icebreaker questions
• ideas
• origami? - Ashley 
• calligraphy workshop? - Vivian and Isa
• traditional fan painting?
• painting pots? 
• more ideas???
• stream movie, Shang-Chi? - probably not - too long
• music
• create Spotify playlist where we can collaborate and add songs?
• Irianna has a Spotify playlist - we can use it and add songs to it
• food - request - lumpia, barbecue pork bun, jello, potsticker 
• location
• commons?
• google form for sign ups - send it out (Ethan and Daniel) - Ms. Wong will confirm date first - send out the rsvp form at least one week in advance 
• add: which idea/activity would you be most interested in doing?
• to have a headcount!
• ms. wong will update the google sheets with all asian American students
• send the board intros to all asian American students 
• promotion:
• instagram posts (Isa), posters (Ethan), and sitv (Alycia and Ashley)!
• have google form to put on posters and on the screen for sitv
• run-through? - maybe at one of our weekly meetings - Monday, September 20
4. Pasko updates - pending

Monday, August 30, 2021

Present: Irianna, Aaron, Ethan, Daniel, Isa, Ashley, Eva, Alycia, Penny, Vivian

Late:

Absent:

Reminder: Action items are in RED

 1.) Club Fair was a success!

• 191 sign-ups
• Things that we can add:
• Make a sign or banner that can be hanged - more publicity
• Fliers with the QR code on it

2.) Board intros

• Instagram: does everyone have the IG info?
• Update bio on IG acc  - Alycia
• username: @si.asc
• Include:
• Picture of you where your face is visible
• Name and grade
• Role in ASC
• Hobbies/activities outside of ASC
• A goal for ASC or why you love ASC
• Due Saturday, Sept. 4th, will be published by next Tuesday, Sept. 7th
• Please send them to Irianna!
• email on Tuesday, Sept. 7th
• Post on IG by position
• things we need to do:
• Email: Ethan 
• Instagram posts: Isa
• (Board Intros) Include: (send it to Irianna) - send them in by September 4( this saturday)

3.) New board pic?

• If so, when?
• taken after meeting

4.) Kickoff Event Ideas

• Ideas:
• movies, icebreakers, food!!! (social distance when eating) , have different groups  (with food and music), origami? team bonding?
• icebreakers: name? grade? age? food?
• make a new presentation (including board intros)
• commons? Try to host it in commons so we can have food and a projector
• Informational/Social event
• Past events: clay pot decorating, food, games
• When is everyone free?
• Pending dates: September 24, Friday (no X-period for all grades)
• Are we allowed to have food?
• (Ms. Wong will email Ms. Finn to confirm)
• Things to mention during the event
• emphasize our identity formations! 
• Publicity:
• SITV: Daniel and Ashley
• IG Post: Ethan
• Poster? - multiple physical posters around campus
• Email: Isa
• Google Form: Daniel 

5.) General Meeting Event Ideas

• Ideas:
• Ideas: creating a slack/discord for ALL of ASC (easier and faster communication)- put google form to get emails and add them all and an invite link 
• collab with other affinity groups (that we haven't collaborated with yet) - intersectionality - gender equities and rights - having certain days to host unity council meetings (all affinity groups would come together) and it would be more casual to meet others 
• geography game?
• yoga session with its history (maybe in the Weigand theater) - maybe keep it as an open event
• grade spirit challenge with a prize?
• Continue: more social events in the beginning, good publicity, good schedule, good IG posts, almost one event every month, hold more open events (good for collaboration and unity), digestible information for all levels of our school, slack was an efficient way to communicate and keep everything organized, use senior sash requirement earlier in the year, have exact script written out

• Improve/add: improve junior and senior attendance
• for juniors: can host a GOYB based on racial justice 

6.) Affinity Group X-Period Reminder

• Tuesday, September 21 @ 2:00 pm
• location is not yet confirmed
• moderators will let us know the topic

7.) Pasko 

• December 11
• cultural dances, outside groups perform (SIHI, Polynesian Dance club performs, Ukulele club, spoken word, and more)
• hybrid or all in person? (will collaborate with SIPAC) 

Monday, August 23, 2021

Present: Irianna, Aaron, Ethan, Isa, Ashley, Eva, Alycia, Penny, Vivian

Late: Daniel

Absent: 

First meeting of the year

1) Club Faire - Wednesday, August 25 

• Recollection of past club fairs:
• each club has own banner
• QR codes 
• outreaching through their booth
• 
  
• On our table:
• stickers - Sr. Orque
• tri-fold - Eva and Irianna
• banner - Ms. Wong
• QR code - Ethan
• candy - Moderators
• POSITIVE ATTITUDE
• Time of fair - 1:50pm - 3pm @ Piazza
• everybody present
• Role Playing
• Scenarios:
• 1. Freshmen
• 2. Upper Classmen
• 3. Student who loves Asian culture but does not identify
• INSTAGRAM - Ethan will send out IG info
• Shifts:
• 1:50 - 2:10 - Eva, Vivian, Alycia, Aaron
• 2:10 - 2:30 - Penny, Ethan, Daniel
• 2:30 - 3pm - Irianna, Ashley, Isa

2) Set meeting schedule

• Affinity Groups' Leadership all have Resource1st period Room 109
• ASC Weekly Board Meeting: Mondays, 1st Period

3) Zoom - SIPAC Meeting - Wednesday evening

• Same presentation as freshmen orientation
• See Google Calendar for Zoom info
• Log in to meeting at 6:30 pm

Tuesday, May 18, 2021

Present: Aaron, Danny, Rozet, Irianna, Milla, Sophie, Ethan

Late: -

Absent: Miko

Last meeting of the year :(

1.) Justice Conference Debrief

• What went well?
• good amount of people attended
• service credit helped
• enjoyed the topics, good responses in discussion
• people learned a lot
• What could we improve?
• timing, presentation was a little bit long
• we should do a run through in the future
• have start and end times

2.) Movie Night - Today @3:30 in the commons

• Use Miko's Disney+ account
• not available on Disney+
• Ms. Wong will use her Amazon Prime account
• How many RSVPs?
• about 11 RSVP, but some people did not RSVP
• some people will just drop by
• Publicity:
• Reminder email today: Ethan

3.) SITV Heroes 

• Thanks Aaron!
• Friday - Irianna
• Submit by Thursday @3pm
• do not have to submit

4.) Collaboration with Pacific Islander groups for APAHM

• Any updates about the library collaboration?
• not at the moment
• building a list right now

5.) Merch

• When will it arrive?
• today
• When should we start selling?
• cost will be lowered to $10
• free for board!
• sell to those who ordered first
• most who ordered are not on campus
• Orque will coordinate.

6.) Things we want to improve on or continue for next year

• Continue: more social events in the beginning, good publicity, good schedule, good IG posts, almost one event every month, hold more open events (good for collaboration and unity), digestible information for all levels of our school, slack was an efficient way to communicate and keep everything organized, use senior sash requirement earlier in the year, have exact script written out
• Improve/add: improve junior and senior attendance

7.) Affirmations

8.) Last Board Pic!

Thank you all for your hard work this year! We did such an amazing job!

Tuesday, May 11, 2021

Present: Aaron, Miko, Danny, Rozet, Irianna, Milla, Sophie, Ethan

Late: -

Absent: -

Good job Ethan!!

0.)  Update: APAHM Events collaborate with Pacific Islander groups 

• Irianna can reach out to Lavon
• work with the library to talk about AAPI books
• host a zoom where people are assigned AAPI leaders and present information about their leader
• ASC may be a too busy to host, we can support Lavon
• Lavon wants to push the event to next year, do not have enough time this year

1.) Justice Conference - this Friday at 4 pm, 

• Finish slides tonight
• Include speaker notes
• add Pacific Islander voices in our slides
• Immigration: Aaron, Daniel, Miko
• Art: Irianna, Milla, Ethan
• replicate mural in front of the Asian Art Museum (Jenifer Wofford) 
• Mental Health: Sophie, Rozet
• Large group debrief?
• Incentives?
• Eggette's gift card, boba mochi, hoodies, stickers
• Publicity Schedule:
• Tuesday: SITV - Danny
• Wednesday: IG post - Sophie
• Thursday: IG story - Sophie
• Friday: SITV, IG story, email - Ethan
• email with zoom link - Sr. Orque

2.) SITV Heroes 

• Tuesday, 5/18 - Aaron
• Friday, 5/21 - Irianna
• Are posters up throughout the school?
• swing by today or by Thursday
• go to room 308

3.) Movie Night - Tuesday, 5/18 after school?

• Who has access to Raya?
• Miko can stream from Disney+
• Ms. Wong will check with deans and reserve the commons
• Snacks possible?
• Ms. Wong will check with deans
• Publicity Schedule:
• Saturday: email - Ethan 
• Sunday: IG post - Danny
• Monday: IG story - Danny
• Tuesday: SITV, email - Ethan

4.) Morning Prayer

• Tuesday, 5/18
• New board to get involved - ask new board members
• Aaron as backup

Co-Presidents:  Irianna Morales ‘22 & Aaron Tran ‘22

Ambassadors (3) :   Eva Lee ‘23, Alycia Tam ‘23, Penny Pyo ‘24

Historians/Publicists (4): Ethan Tam ‘22, Daniel Gao ‘22, Isa Alcantara ‘24, Ashley S Chung ‘24

Secretary: Vivian Ng ‘23

5.) Magis Senior Celebration 

• Tomorrow at 6:30!
• RSVP!

6) Merch - hoodies

• Sr. Orque will order today
• will arrive next week

Tuesday, May 4, 2021

Present: Sophie, Miko, Irianna, Aaron, Ethan, Daniel, Rozet, Milla

Absent:

Late:

1.) COVID-19 Zoom Debrief

• How did it go?
• went really well, good amount of participation
• saw lowerclassmen take lead
• how to invite allies to share and feel more comfortable
• good job Miko for stepping in, good follow up questions
• we should prepare on how to facilitate conversations for Zoom
• GOYB really helped

2.) St. Ignatius Panel Tomorrow!

• 5/5 at 4pm
• Let's support Ethan!
• Register here!

3.) Merch

• Order tomorrow
• Resend form today
• add the option for different sizes

4.) APAHM Events

• collaborate with Pacific Islander groups
• Irianna can reach out to Lavon
• Posters
• Responses?
• a total of 14
• SITV segment
• ask people who submitted posters to do a segment
• Malia, Jackie, Jamie
• one a week
• one junior from the board - Irianna
• we could ask people who did posters from last year
• Prayer
• 5/10 - Irianna and Sophie
• 5/18 - New board members?
• Justice Conference
• Workshops
• Art: Ethan, Irianna, Milla
• Immigration: Aaron, Daniel, Miko
• Mental Health:  Rozet, Sophie
• Make sure slides are in the drive by Sunday!
• slides can be brief 7-10 minutes
• Include time for discussion or an activity
• Incentives
• Gift cards, snacks
• Publicity
• SITV this Friday - Danny
• yes for the Justice Conference, 5/14 at 4pm
• open to all
• service hours 
• Fun in-person event
• SIPAC updates?
• SIPAC can provide funds
• need approval in terms of safety
• Ideas
• Movie night, 5/18
• Raya and the Last Dragon
• RSVP form
• show the movie in the Commons
• Game night
• General Publicity
• Email (calendar style) today - Aaron
• Merch
• St. Ignatius Panel
• CAAM festival
• Introduce Justice Conference
• add sign up links
• IG story/ post with calendar - Sophie
• email reminder for seniors to send in pictures - Danny
• photos of graduating seniors (baby ic, current and a family pic) send to sipac@sirep.org due by May 14!

5.) Magis Senior Celebration

• Wednesday, May 12th @6:30pm
• RSVP!

Wednesday, April 28, 2021

Present:Aaron, Rozet, Irianna, Sophie, Ethan, Danny, Miko, Milla

Absent:

Late:

1.) COVID-19 Zoom on Friday @ 3:30 pm, come early at 3:15pm

• Update: It will be a GOYB
• Should we define "Asian American?"
• yes, Rozet will do that slide
• Check your slides & the script today/tomorrow to see any comments
• Delete slides we aren't using
• Publicity:
• Wednesday (today):
• Email w/ RSVP: Ethan
• mention that it is a GOYB and open to everyone
• IG post: Sophie, coordinate with Danny and Ethan
• Thursday (tomorrow):
• IG story: Ethan
• Friday:
• SITV: Ethan
• IG story: Irianna
• Email w/ Zoom link: Ms. Wong
• Emphasize that all are welcome and its a GOYB!
• Can we get teachers to help publicize?
• we can send info to staff, but no guarantee

2.) St. Ignatius Panel 

• Next week on Wednesday, 5/5 at 4 pm
• email on Monday, 5/3 - Ethan
• panel and merch
• we can send weekly agendas
• highlight the festival in email
• Come support Ethan!
• Register here!
  

3.) Merch

• How many responses?
• 31 responses
• order 50 at least for discount
• takes about two weeks to receive order
• spend another week to publicize after COVID-19 presentation
• orders need to be in by Wednesday, 5/5
• Target release date:

4.) APAHM

• No FML
• Poster due this Friday at 11:59 pm!!
• remind ASC members through email
• use some posters from last year
• it will take about a week to have posters printed and posted
• SITV segment where students highlight their posters
• many students are still virtual and may not be able to see them at school
• Submit here
  
• Prayers need to be shared w/ Ms. Roy by 3 pm the day before
• Milla and Rozet on 5/3
• have complete by Sunday
• Irianna and Sophie on 5/10
• reach out to Rozet if you are interested in helping
• ??? on 5/18
• might have the new board participate
• but be ready to step in
• Justice Conference on 5/14
• 3 workshops around 15-20 mins?
• Art: Ethan, Irianna, Milla
• Immigration: Aaron, Daniel, Miko
• Mental Health:  Rozet, Sophie
• Publicity needs to start next week
• SITV
• Rough drafts/outline by next meeting
• have students put in breakout rooms and switch out presenters
• keep as an SI event, more control
• Any incentives?
• gifts cards, snacks
• Fun in-person event?
• SIPAC has meeting tonight
• can't do events with food
• ideas, have more ideas by next meeting
• movie night

5.) Magis/Senior Celebration

• Wednesday, May 12th at 6:30 pm
• come to support
• RSVP here :)