Thursday, August 31, 2023

 Thursday, 8/31/23

Present: Nam, Ashley, Isa, Justin, Anthony, Rohan, Rini, Caitlin, Alicia, Carina, Jackie, Jordan

Absent: -

Tardy: -

Minutes by: -

Today’s Check in :)  What is one simple thing that brings you joy?

1. Publicity: Who would like to post ASC board intros? - Caitlin and Carina
   - be sure to text your 3-4 sentence intro and photo to both Ashley and Nam by Monday morning (8/28)
   - include who you are and what you do at SI (see previous posts for examples)
   - posts should be finished by Thursday and the same with the email!

Thank you for sending in your intros!! They look awesome :)

2. Upcoming events! 

• Prep for Club Fair 

• Friday, September 8th in Mccullough Gym from 5pm-6:30pm

• Reminder to fill out the club fair form to reserve a space ASAP!! - Ashley and Nam
  Poster board design is in Ms. Wong’s office - everyone come next meeting (8/31) to work on updating the poster and the trifold!

• THAT’S TODAY'S MEETING! COME HELP OUT RIGHT AFTER!!

•  Include a map of Asia with pins

• Hi-chews from SIPAC - already have!

• Stickers?

• Google form?

• QR code?

• POSITIVE ATTITUDE!!

• Any other ideas to outreach to our community? Tap into your talents!

• Presentation rotations (6 people each time because club fair time has changed to 5:30-6:30)

• 5:30-6pm: Justin, Isa, Alicia, Jackie, Anthony, Jordan

• 6:00-6:30pm: Rohan, Ashley, Nam, Carina, Rini, Caitlin

• If you are able to, please come 10-15 minutes early to help set up!!

Can we do some roleplay to prepare?!

• 1. Freshmen

• Can I be part of ASC if I'm not Asian American? 

• Clear about difference between affinity groups and culture clubs 

• There are still open events 

• Asian American identity vs. individual ethnicity 

• 2. Upper Classmen

• 3. Student who loves Asian culture but does not identify

• ASC Kickoff 

• Tuesday, September 26, 3 pm, Commons

• Food requests?
  - go to the cafeteria first to see what they have
  - if you buy something, keep your receipt so you get reimbursed
  - lumpia, potstickers, fruit jelly cups, what else do we feel like eating (confirm food list by 8/31)

• Thoughts on activities for this year’s kickoff?
  - competition between tables to bring the energy

• Slides Introduction

• Eat food! and ice breakers

• ASC trivia quiz

• Playing four corners

• No stations this year!!

Let’s start working on the slides: Nam and Ash will start slides and share it with you all!

• Introduction slide - Nam and Ashley

• ASC mission statement - 

• Upcoming events for the year - 

• Icebreaker - 

• stations/main event -

• include board pic

**Come and help out with publicity even if you don’t know how to do all these things! It’s a lot of fun :)

Publicity: 

• Anchor and commercial for SITV (Sept 19th): Rini and Isa

• start drafting email and send out by Sept. 14: Alicia and Carina

• Design poster by Sept. 14th: Justin and Isa

• Google form and QR code by Sept. 14th: Justin and Jordan

• Instagram post: Caitlin and Jackie

4. ASC Jackets! 

• Jackets that board members and graduated seniors ordered last semester JUST ARRIVED!!

• Board members can pick up after our meeting, they’re really cute :)

• Let’s start making them available for current ASC members as well!
  Deadline to order jackets is October 1st

• Publicity

• SITV (film 9/11): Rini and Isa

• Google Form + QR Code (have it done by 8/31): Justin and Rohan

• Email (send draft to moderators first): Jackie, Alicia, Jordan, Justin

• looking good y'all!!

Note: When finished with google slides, QR codes, or forms, add it to the google drive so we can all have access to it! (Ask your lead historian/publicist how to do it!!)

**Instagram: does everyone have the IG info?

• Update bio on IG acc 

• username: @siasc

• password (check Slack)

5. ASC 50TH is in January, so let’s start planning early so we can be ready! What do you think we need for this celebration to be the best it can be?

• Performances?

• Food?

• Speakers?

• Art exhibit?

• Publicity? 

• 
  

6.  When are we meeting next? Next Wednesday, September 6, during our 7th resource to prepare for the club fair!!

7. Questions, comments, concerns? 

8. ASC Support

• Reminder to all the board that we are here to support each other! 

• As we enter the start of the school year, we remind ourselves to take breaks, reach out to counselors or trusted adults for support, and prioritize our physical, emotional, mental, and spiritual health

• Don’t hesitate to reach out to one another!

Thursday, August 24, 2023

Present: Nam, Ashley, Isa, Justin, Anthony, Rohan, Rini, Caitlin, Alicia, Carina, Jackie, Jordan

Absent: -

Tardy: -

Minutes by: Isa

Today’s Check in :)  - What’s a rose, bud, and thorn that you experienced this week so far?

1. Publicity: Who would like to post ASC board intros? - Caitlin and Carina

   - be sure to text your 3-4 sentence intro and photo to both Ashley and Nam by Monday morning (8/28)

   - include who you are and what you do at SI (see previous posts for examples)

   - posts should be finished by Thursday

2. Upcoming events! 

• Prep for Club Fair 

• Friday, September 8th in Mccullough Gym from 5pm-6:30pm

• Reminder to fill out the club fair form to reserve a space ASAP!! - Ashley and Nam

  Poster board design is in Ms. Wong’s office - everyone come next meeting (8/31) to work on updating the poster!

  Include a map of Asia with pins

• Hi-chews from SIPAC - already have!

• Presentation rotations (4 people each time)

• 5:00-5:30pm: Anthony, Jordan, Rini, Caitlin

• 5:30-6pm: Justin, Isa, Alicia, Jackie

• 6:00-6:30pm: Rohan, Ashley, Nam, Carina

• ASC Kickoff - mid september

• Sr. Orque and Ms. Wong already reserved the space! 

• Tuesday, September 26, 3 pm, Commons

• Food requests?

• How are food requests done this year?

  - go to the cafeteria first to see what they have

  - if you buy something, keep your receipt so you get reimbursed

  - lumpia, potstickers, fruit jelly cups

• Thoughts on activities for this year’s kickoff? 

  - competition between tables to bring the energy

  - ASC trivia quiz

  - craft stations (calligraphy, fan painting, origami)

• October - Filipino history month

• Collaboration with Filipino Culture Club?

• November - Diwali 

• Sr. Orque and Ms. Wong already reserved the space! 

• Date: Thursday, November 9, 3 pm, Choral Room

  
  

  January 20, 2024 - ASC 50th Anniversary Celebration

  
  

• February - Lunar New Year

• Sr. Orque and Ms. Wong already reserved the space! 

• Friday, February 16, 3 pm, Commons

• March - Holi

•     Sr. Orque and Ms. Wong already reserved the space! 
• Friday, March 22, 3 pm, Choral Room

• Other ideas for events? - this can be anything you mentioned from your board application 

• Isa: mental health panel, digital zine/InSide SI section

• Caitlin: book club with AANHPI authors

• Rini: scrapbook to commemorate events/memories, time capsule??

• Justin: new hoodie design

• Rohan:

• Anthony: restorative circles and practices

• Jordan: exhibit with other affinity groups

• Carina: Asian art exhibit before 50th celebration showcasing different art styles/techniques

• Jackie: Asian food faire

• Alicia:

• Nam: invite Ms. Levine to some ASC meetings

• Ashley: Stanford conference trip

3. Morning Prayers

• We’ll request morning prayer dates before holidays and big events

• Nam and Ashley can reach out to Mr. Hansen to get more info about how sign ups work this year 

4. ASC Jackets! 

• Jackets that board members and graduated seniors ordered last semester JUST ARRIVED!!

• Board members can pick up after our meeting, they’re really cute :)

• Let’s start making them available for current ASC members as well! 

  Deadline to order jackets is October 1st

• Publicity

• SITV (film 9/11): Rini and Isa

• Google Form + QR Code (have it done by 8/31): Justin and Rohan

• Email (send draft to moderators first): Jackie, Alicia, Jordan, Justin

5. Questions, comments, concerns? 

6. ASC Support

• Reminder to all the board that we are here to support each other! 

• As we enter the start of the school year, we remind ourselves to take breaks, reach out to counselors or trusted adults for support, and prioritize our physical, emotional, mental, and spiritual health

• Don’t hesitate to reach out to one another! 

Thursday, May 11, 2023

Present: Viv, Eva, Penny, Isa, Ashley, Nam, Liv, Ann, Justin

Late:

Absent: Caitlin, Rini

1) How is everyone doing? 

• Think: What is one memory from this year that you want to remember... forever <3

2) Board Shoutouts!

• thank you all for your persistence as we are finishing up our last quarter!! you are all beautiful and for those who went, the MAGIS Senior Celebration was heartfelt.
• would anyone like to shoutout a specific board member?

3) SIPAC

• update? (Sr. Orque)
• new SIPAC board is finalized!
• Charging next year for Diwali

• letter to Ms. Levine
• Aim to send out after second meeting with Dr. Davis
• update from SIPAC has a meeting with Dr. Davis?
• really well! parents were excited to be there
• gave good samples from the Hollaback Training

4) ASC Jackets

• already in contact and waiting for a price—Ms. Wong, updates?
• delivery time might take about 7 weeks
• ONLY CURRENT SENIORS AND THE CURRENT BOARD can pre order the jackets once we figure out a price
• Friday 5/12: send out a email + google form for SENIORS (+board) to fill out once we get a confirmed price- Nam and Justin
• Check or My School Bucks 
• Check: will be emailed specific details 
• make check out to ASC 
• Ella Liang ‘23 gets a free jacket 
• Pay by Friday 5/26 (graduation) 
• have them pre order and pick them up at SI
• have set pick up dates (ex. during Christmas break & Pasko)
• we could have jackets available for the 50th anniversary reunion!
• tentative price value: $83

5) ASC Letter

• Quick meeting on Tuesday 5/16
• Will be sending out letter by Friday, May 12
• Viv and Eva have another meeting with Dr. Davis to go over the revised letter
• Moderators will send out final email
• edits look beautiful!

6) ID formation event/social

• Send out letter first
• Meeting with ASC students for a safe space (like healing circle)
• Beneficial because of how reflective, educational, and engaging they are
• Topic: reacting to letter
• Wednesday, May 17, 2pm-3pm
• closed event 
• location: Choral Room 
• Open space for questions 
• Food (made by the kitchen): KBBQ, bulgogi, japchae, kimchi, seafood pancake, mango sticky rice, spicy rice cakes (tteokbokki), water
• Format:
• Break into groups, w/ leaders at each table 
• Icebreakers (2): Nam and Penny
• Discussion Qs (4-5): Eva and Viv (+ add your own if needed)
• Very general: about the letter, about the year
• Food afterwards 
• Have lots of publicity to hype the month up!
• SITV: 
• commercial highlighting the AANHPI posters (May 5) 
• anchor announcement mentioning event (May 9) 
• commercial for the event (May 12)
• anchor announcement a day before the event (May 16)
• Instagram:
• create a poster and post on May 10 - Justin, Nam, Caitlin, Ashley
• repost on an Instagram story 
• post highlights/memories from Holi event? - Ashley?
• Email: 
• Send out on Monday, May 8 and include a Google Form - Nam and Justin
• Reminder email on 5/17 Wednesday morning (before 9am)- Viv and Eva 

7) Prayer Schedule

• May (AANHPI Month)

• Wednesday, May 3 - amazing job, Caitlin!

• Tuesday, May 9 - stunning Liv!
• talking about the AANHPI Hero Posters
• calling people to check them out and reflect on them

• Wednesday, May 17 - Penny
• Mental health in Asian American community, mentors
• Can reach out to Mr. Hansen to do a prayer centered around mental health (unless if there are other prayers that are already scheduled for that)
• Mr. Hansen will reach out to readers— ask Viv or Eva for help writing!

8) ASC Support 

• reminder to all the board that we are here to support each other!
• as we enter the fourth quarter, we remind ourselves to take consistent breaks, reach out to wellness counselors or trusted adults when we need help, and to always prioritize our physical, emotional, mental, and spiritual health!

• don’t hesitate to reach out to one another!

Thursday, May 4, 2023

Present: Viv, Eva, Isa, Ashley, Nam, Rini, Liv, Ann, Caitlin, Justin

Late:

Absent: Penny

1) How is everyone doing? 

• Think: Who has made you smile recently?

2) Board Shoutouts!

• all of your dedication makes it possible to host these intricate events -- thank you all!
• would anyone like to shoutout a specific board member?

3) AANHPI Posters Social

• mostly successful!
• thoughts, reactions, ways to improve in the future?

- bring a cart to bring up the boba

- find a bigger space to hold enough people (50-60) 

- order more boba next year and charge people 

4) SIPAC

• update? (Sr. Orque)
• new SIPAC board is in process!

• letter to Ms. Levine
• Aim to send out after second meeting with Dr. Davis
• update from SIPAC has a meeting with Dr. Davis?
• really well! parents were excited to be there
• gave good samples from the Hollaback Training

5) ASC Jackets

• already in contact and waiting for a price—Ms. Wong, updates?
• delivery time might take about 7 weeks
• ONLY CURRENT SENIORS AND THE CURRENT BOARD can pre order the jackets once we figure out a price
• send out a google form for them to fill out once we get a confirmed price
• TBD: next week
• have them pre order and pick them up at SI
• have set pick up dates (ex. Pasko)
• we could have jackets available for the 50th anniversary reunion!
• tentative price value: $100

6) ASC Letter

• hoping to send out letter by Friday, May 12
• Viv and Eva will have another meeting with Dr. Davis to go over the revised letter
• need to rework and make changes to make the language sound less accusatory (ex. blatantly saying administration is being complacent), but the bulk of the letter is good
• skim through the letter and make comments on areas where the tone feels tense —> rework the tone to sound more invitational and focused on community building by Friday, May 5
• need to make it clear that we will not condone this behavior

7) AANHPI Month in May

• ID formation event/social: May 17 event
• Send out letter first
• Meeting with ASC students for a safe space (like healing circle)
• Beneficial because of how reflective, educational, and engaging they are
• Topic Ideas: reacting to letter
• Wednesday, May 17, 2pm-3pm
• closed event 
• in the Faculty Dining Room
• Open space for questions 
• Food (made by the kitchen): KBBQ, bulgogi, japchae, kimchi, seafood pancake, mango sticky rice, spicy rice cakes (tteokbokki), water
• Have lots of publicity to hype the month up!
• SITV: 
• commercial highlighting the AANHPI posters (May 5) 
• anchor announcement mentioning event (May 9)
• commercial for the event (May 12)
• anchor announcement a day before the event (May 16)
• Instagram:
• create a poster and post on May 10 - Justin, Nam, Caitlin, Ashley
• repost on an Instagram story 
• post highlights/memories from Holi event
• Email:
• Send out on Monday, May 8 and include a Google Form - Nam and Justin

8) Magis & Affinity Group Senior Celebration

• Wednesday, May 10 at 6:30pm in Commons
• come out and support if you can!

9) Prayer Schedule

• May (AANHPI Month)

• Wednesday, May 3 - amazing job, Caitlin!

• Tuesday, May 9 - Liv
• talking about the AANHPI Hero Posters
• calling people to check them out and reflect on them

• Wednesday, May 17 - Penny
• TBD
• Can reach out to Mr. Hansen to do a prayer centered around mental health (unless if there are other prayers that are already scheduled for that)
• Mr. Hansen will reach out to readers— ask Viv or Eva for help writing!

10) ASC Support 

• reminder to all the board that we are here to support each other!
• as we enter the fourth quarter, we remind ourselves to take consistent breaks, reach out to wellness counselors or trusted adults when we need help, and to always prioritize our physical, emotional, mental, and spiritual health!

• don’t hesitate to reach out to one another!