Thursday, May 23 - Incoming Board Meeting

Present: Hannah, Starlette, Adriel, Milla, Isabella, Sophie, Malia (7)

Absent: Rozet (illness), Alex ((2)

Welcome / Intro Orque

1. Ice Breaker   Wong
• Introduce yourself
• Name
• Year
• Role
• What your hope is this year for yourself in your role and for ASC/what does it mean to be Asian American

Goals

Hannah - get a trolley for CNYP

Malia - Class of 2023, have safe space, second family for them, like it was for her

Sophie - continue Stanford Conference

Milla - spread Indian culture to SI

Isabella - become closer and continue ASC Mission

Adriel -  want classmates to be involved in ASC

Starlette - identity formation, retain members

Rozet and Alex - absent

• Unique and Shared activity
• Interview Activity
• Icebreaker Questions

2. Expectations as an ASC Board Member Wong
• Various roles
• Co-president (2), secretary (1) , historian/publicist (3), ambassador (3)
• Volunteer to help each other out
1. Share in the planning, coordinating, publicizing our events
• ASC is one of your top 2 co-curricular priorities
• Important aspect for the school - Orque/Wong make it happen - example:  Music Ministry/scheduling/Transition Liturgy exemptions
• If you have conflicts, we can work it out.
  COMMUNICATE EARLY, OFTEN, CLEARLY.
• Come to every meeting
1. Must communicate with co-presidents and moderators if not coming
2. Stay through whole event, unless communicated beforehand
• Social Justice/Affinity aspect
• How do we collaborate with other Affinity groups - ALAS, AMA, BSU, LGBTQ+

3. Annual/Big Events Orque
• Saturday, December 15, 2019 - PASKO
• Saturday, February 8, 2020 -  Chinese New Year Parade
• May 2020 - Asian Pacific American Heritage Month

4. Organization Orque
• Google Calendar - add to your phone/iPad
• Team Drive - ASC
• Show Blogpost

IV.  Ideas for next year Orque/Wong

• August
• Freshmen Welcome - August 18th

Starlette: Affinity Group Assembly

• Bringing culture to the whole school vs. “come if you want”
• Luau: bring in Pacific Islander community to bridge chasm (as of kickoff)
• 
  

Adriel

• Make an ASC History video similar to ALAS, BSU
• Something to show

Milla

• Indian culture to SI
• Diwali - end of OCtober/beginning of November
• Sunday, October 27
• Spread info about it, educate

Malia

• Japanese culture - Cherry Blossom Festival
• Artwork

Hannah

• Can reach out to other Asian ethnicities - get feedback, how to include
• Role for ambassadors
• Inclusivity in the Asian Community
• Colorism X Period

Isabella

• Affinity Groups - potluck, certain type of food from culture, share about it

Sophie

• Collaboration with other Affinity Group, we could volunteer at an organization - shared service

Tensions with coalition of Asian Americans

Wednesday, May 15, 2019

Present: Hannah, Izzy, Alex, Adriel, Rozet, Cherina, Starlette
Absent:

1. Lumpia Party Debrief!

• Great job everyone!
• Things to improve on
• retaining their attention during the educational part
• emphasize that there's a lot of lumpia, leftovers
• Suggestions for next time
• have designated cooks, the board?

2. KBBQ

• Agenda
• Introduction of New Board: 5 minutes- Izzy
• Assign new groups
• Icebreakers: 15-20 minutes- Adriel and Rozet
• Slides: 10 minutes- Cherina and Hannah
• Kahoot: 5-10 minutes- Star
• Video: https://www.youtube.com/watch?v=3djWMxo9SsQ
• While we eat: Watch Fresh off the Boat or Kim's Convenience, any episode suggestions?- Star
• Signs- Rozet

3. Magis and Affinity Group Celebration Night

• Everything ready to go with slides, etc.?

4. New Board + Meeting Next Week?

Breakfast with new board on the morning of the 23rd 8:30 am Rm 116
Orque will send email


5. How did we do with our goals for this school year?
https://drive.google.com/drive/folders/1vlnEzSCT-xHcMNkM3TfVTBvj569TVVis

We reviewed the information from last year's X Period. Then we discussed if we met those goals or not.

Thanks for a great year and congratulations to our graduating seniors!

Wednesday, May 7 2019

Present: Adriel, Rozet, Hannah, Star, Cherina, Alex, Izzy

Absent: 

1. Good job everybody on the Justice Conference!!

• Success!!
• Let's do it again next year
• Things that went well:
• attendance
• flow- smooth
• a lot underclassmen
• Suggestions for next time:
• more topics
• more upperclassmen?
• spread out groups more evenly- name tags?
• modify method of ordering boba

2. Organize flow of Lumpia Party for Thursday (5/9)

• start 2:45~ Welcome, name tags, distribute wristbands at door, explain what is going to happen for next hour or so, explain wristbands gives advantage for kbbq, and divide into groups
• get nametags? if not, post-its or tape? - Ms. Wong
• go by groups of about 30-40, first group goes to kitchen and cooks
• other group/rest of the people who walk in do something educational (about 15-20 mins)
• ideas!
• Cooking group finishes early, go to a separate table and wait or classroom?
• Watch Street Food: Volume 1 Cebu, Philippines 31m?
• other ideas?
• maybe collab with Filipino cultural club next year?
• have a presentation on the historical significance of lumpia and kahoit- izzy and adriel

3. APAHM TML

• Cancelled due to scheduling conflict
• Maybe next year at start of APAHM?
• Do we have intentions(5 people), readers(2 people), and bring up gifts(2 people)?

4. KBBQ

• Activities:
• Ice breaker- song game
• make groups by numbers
• eat and watch with friends after- everyone welcome
• Slides- reuse from last year
• Kahoot- Star
• Watch while we eat

• Chef's table: Volume 3 Jeong Kwan 58m
• Million pound menu Ep 5 dynasty and Bubbles 58m
• Street food: Volume 1 Seoul, South Korea 29 m
• Kim's convenience 
• make signs on how to get to the faculty dining hall
• How to get people to stay?
• Advertising
• Posters: Rozet
• SITV: Alex and Cherina on Tuesday(5/14)
• Email dates: Tuesday after SITV(5/14), day of

5. Meeting with New Board? Give them a role in KBBQ?

• mandatory for new board or strongly suggested
• introduce and integrate them into presentation
• new board breakfast on morning Wed 15- more details next week

Wednesday, May 1, 2019

Present: Star, Hannah, Rozet
Absent: Adriel, Alex

(Maybe wait to talk about conference when Izzy and Cherina get back from meeting)

1. ASC Justice Conference

• Slides complete?
• Food and drinks - Star
• Everything ready to go with boba orders, snacks, etc.?
• Boba orders- get 13 of each type beforehand
• regular/original milk tea with boba
• mango green tea with boba
• strawberry milk tea withOUT boba
• Will room 116 be the main room?
• Assign rooms for each topic
• 115- Food
• 119- Media
• 120- Art
• Final email to the whole school and ASC instagram post- Adriel
• Procedure for tomorrow
• 2:30pm - ASC and student presenters meet in room 116 and set up with snacks and slides in assigned room
• 2:45-3:00pm - get everyone to their rooms and begin round 1 by 3pm
• 3:20 - end of round 1
• 3:25 - beginning of round 2
• 3:45 - end of round 2
• 3:50 - beginning of round 3
• 4:10 - end of round 3, everyone head to room 116 for boba
• 4:30-4:45 - share about what they learned and end of conference
• no need to set up on large board or projector if small group; small inclusive table setting
• Art group get printer paper and markers from Mr. Orque
• Food group finish slides by 10pm TONIGHT

2. Lumpia making party

• Publicity
• Adriel email and instagram- Friday (5/3) to ASC, Tuesday (5/8) to whole school
• Rozet posters- by Monday/Tuesday (5/2-3)
• Alex SITV- Tuesday (5/8)
• Wristbands - those who keep it will get food second after the winning icebreaker group
• should arrive next Wednesday(day before the party)
• Organize flow of the event for next week
• start 2:45
• go by groups of about 30-40
• first group goes to kitchen and cooks
• other group/rest of the people who walk in do something educational(about 15-20 mins)
• Star look into Chef's table
• if they finish first, go to a separate table and wait
• no icebreaker
• split board in half on the day of or next meeting

3. APAHM TML

• more information?
• need people to read intentions(5 people), readers(2 people), and bring up gifts(2 people)

4. Korean BBQ

• Come up with main activity and icebreaker
• Maybe watch an episode of Fresh off the Boat or Kim's Convenience (sitcom about a Korean Canadian family) as they eat

*Mr. Orque will pull up a prayer from ASC archive for Alex and Milla

Wednesday, April 24, 2019

Wednesday, April 24

Present: Hannah, Izzy, Alex, Star

Absent: Rozet, Adriel, Cherina

May events

Things we need to get done:

1. Finalize mini conference slides

• Ask Cherina

Classrooms confirmed: 112, 115, 116, 119, 120.       (112 - special configuration)

Activism through art

• Isabela, Izzy, Star
• Food
• stigma around MSG
• Sophie, Adriel, Alex
• Asian Americans in media
• underrepresentation vs. portrayal
• Rozet, Cherina, Hannah
• Meet with Sophie and Isabela
• When can we meet with them?
• Break on Monday (4/29) Everyone @rm 116
• Go over slides
• Finalize food... who and how to get Hichews, pockys, and chocoshrooms
• Star
• Boba orders

1A. START ADVERTISING NOW

-4/26-4/29 headcount email/google form? or just QR code?
-numbers to prep for food estimate

• Adriel send email with Google form tonight only to ASC(4/25)
• Rozet poster up by Friday with QR code to reserve spot  "ASC Justice Conference" (send to moderators to turn into keynote slide for wall monitors)
• Put up posters by Monday (4/29)
• Alex SITV for Tuesday 
• Adriel email after SITV (#1) on Tuesday to whole school and reminder email on day of event (#2) Thursday

2. Putting up APHM posters date?

• Posters are done and printed!!! 
• Decide - Monday, April 29 or Tuesday, April 30 after school 
• Mr. Orque send out email

3. Lumpia party wristbands? (What would be their purpose?)

• Students who keep their wristbands to the KBBQ will get food second after the winning icebreaker group-- tell them
• "ASC Asian Pacific American Heritage Month"
• Hannah send wristband colors to group chat

4. APAHM TML roles?

• priest on vacation so more info next week

5. Add new Board to prayer schedule

• lunch meetings with Mr. Ottersberg?
• one collective meeting with everyone doing prayer
• Tuesday April 30 at Upper and Lower lunch @ back of campus ministry
• Cherina send email

6. Student Gov Updates

Wednesday, April 10, 2019

Present: Hannah, Cherina, Rozet, Star, Adriel, Alex
Absent: Izzy

1. May Events

• Morning Prayer
• 5 people have signed up excluding current and new board
• Old board members pair up with the non-board
• Cherina arrange schedule for us and Ottersberg
• Schedule lunch meetings to brief prayers; Upper and Lower Lunch
• Twice a week

• Mini-Conference (5/2)
• Update from people who attended
• Sophie and Isabela
• Finalize themes
• Activism through art
• Isabela, Izzy, Star
• Food
• stigma around MSG
• Sophie, Adriel, Alex
• Comfort women(?)
• Asian Americans in media
• underrepresentation vs. portrayal
• Rozet, Cherina, Hannah
• Work on 15-min presentations over break!
• Average snacks at each station
• Hi-Chews, Pockys, Chocoshrooms
• Good food at the end debrief- advertise
• Spam masubi & boba- limit the order options 
• Debrief at the end around 20 mins
• Have classrooms near each other: rooms 116, 117, 115, 112
• Send email for conference- get head count
• Send on either 4/26 or 4/29
• Everyone welcome or Affinity only?
• everyone
• Google form: Adriel
• Posters: Rozet
• QR code on poster to sign up, "reserve your spot"
• ASC Justice Conference

• Asian Pacific American Heritage Month Hero Posters
• Help from board?
• Remind students to complete the document by tomorrow (Thursday) at noon!
• both picture and descriptions

• Lumpia Making Party (5/9)
• Everything ready?
• Wristbands
• Mr. Yang, Cherina's Mom and Grandma teach
• SIPAC parents chaperone
• Board facilitates

• APAHM TML (5/16)
• ASC involvement with readings, etc.?
• no updates

• Korean BBQ (5/16)
• reuse Kahoot
• Food: kitchen
• Everyone welcome
• Commons- Ms. Wong confirm
• icebreaker: group song competition
• Background video? mukbang or FOB

2. Student Government Updates?

Wednesday April 3 2019

Present: Hannah, Rozet, Adriel, Izzy, Alex, Starlette, Cherina
Absent: None


1. General Meeting debrief

• Went well overall 
• Frosh and Soph attended, few upperclassmen
• No email the morning of - could increase attendance the day of
• No SITV 
• Good slides, nice theme

2. Preparing for May Events

- Sign-up email for events (Prayer / Posters)

• Don't include the prayer sheet in email
• We will assign students based on their preferences
• Cherina
• Send another follow-up email with the poster sign-up and prayer sign-up- Adriel!
• only 2 have signed up so far
• deadline slightly extended

-Mini Conference (Thursday 5/2)

• Contacting group again
• Hannah- contact by next meeting
• So far, we have Sophie and Isabella
• Presentations/visuals w/ each station
• 3 Stations: 2-3 ppl per station
• Activism through art
• Food
• Comfort women(?)
• Asian Americans in media
• underrepresentation vs. portrayal
• Snacks at each station
• Food at the end
• Debrief at the end around 20 mins
• Have classrooms near each other: rooms 116, 115, 114
• Send email for conference- get head count
• Send on either 5/26 or 5/29
• Mention sash requirements
• Everyone welcome or Affinity only?

-APAHM  Hero posters

-Lumpia making (5/9)

• Wrist bands
• How should we control the wristbands
• If they keep it until the KBBQ, they can eat first
• Rick Yang teach us while parents watch

-Korean BBQ (5/16)

• Activities?
• Karaoke for retention?
• Kahoot
• Brainstorm

-APAHM FML (Thursday 5/16)

-Morning prayer

• Update?

*email events list to members closer to May

3. Student gov updates?