Monday, September 27, 2021

Present: Irianna, Aaron, Ethan, Isa, Eva, Alycia, Penny, Vivian

Late: Daniel, Ashley

Absent:

Reminder: Action items are in RED

1. Kickoff Debrief 
• How was it?
• What went well? 
• What can we improve for next year?
2. Morning Prayer - Durga Puja, October 7, 2021 - see if this is possible
• Durga Puja: grand Hindu Festival celebrated mostly in India and Nepal
• celebrate good over email and a goddess 
• ends on October 15, 2021
• Ask people who said yes on the Google Form to do morning prayer
• send out an email (to those who are interested) tomorrow, September 28, 2021
• Reach out to Ms. Miguens - Eva or Viv
3. Events
• October 21, 2021 - End of Midterms week 
• Yoga session - (week of October 18) - confirm if you can make it next week's meeting
• Slides - history of yoga (originated in South Asia) - isa and penny will work/help on the slides
• Ask/email Mr. Brian to teach a class - reach out to him - Vivian
• Have as an open event? - yes!!
• November
• Diwali Celebration/Event - on November 4, 2021 - yes that date is reserved
• Rangoli patterns w/ ACTUAL PATTERNS
• Indira?? (did morning prayer last year) - Alycia will ask her 
• Past years:  Incorporated with kickoff + clay plot painting, Bollywood dancing
• Ideas?
• Identity formations - end of Nov, beginning of Dec.
• start!!
4. Alycia's Radio Show - Sincerely Asian
• about what life is like as Asian/Asian-American in the United States
• In Cantonese and English
• emphasize on ASC's Instagram
• IG Story - 2 people - Ashley - finish by this Friday, October 1
• Alternate poster/post with every episode (what the radio show is about and instructions on how to access) - Ethan
5. Pasko Updates 
• TFC reached out saying they want to help during Pasko! - bring it up next meeting (if we have to recruit people for performances)
6. Insta Collages of Kickoff - Ethan will post today 

Monday, September 20, 2021

Present: Irianna, Aaron, Ethan, Isa, Ashley, Eva, Alycia, Penny, Vivian, Daniel

Late:

Absent:

1. Prayer date - Mooncake Festival/Mid-Autumn Festival - yes 

• updates from Ms. Miguens about prayer on the 21st

2. ASC Kickoff 

• the slides look great!  good work everyone!

• thank you to everyone for putting up the posters around campus!

• google form

• 59 responses as of Sunday night (8 people did not answer the question)

• origami - 25 people

• calligraphy - 10 people

• fan painting - 6 people

• clay pot painting - 10

• rangoli patterns - 0

• adjust to a mandatory question - Daniel

• stations

• be sure to add script about history and background of the station you are working on to the document that was created

• origami - Ashley and Alycia

• what to make?

• a few live tutorials followed by printable guidelines or all live tutorials?

• paper cranes and jumpy frogs

• printed guidelines and live demos!

• calligraphy workshop (more traditional): Vivian and Isa

• what phrases or characters?

• learning how to hold a brush and where to apply pressure - trying to write diff characters

• traditional fan painting: Ethan and Aaron

• symbols of strength, beauty, and wisdom

• painting clay pots - Penny and Daniel

• refer to 2019 kickoff

• paint whatever you want on the pots - get/order more pots!

• print out rangoli patterns to color - Eva and Irianna

• https://www.cool2bkids.com/wp-content/uploads/2014/08/Free-Rangoli-Coloring-Pages.jpg

• print out 15 sheets - Irianna (will pick out 3 or 4 designs and print it or Ms. Wong can)

• materials

• has everyone notified Ms. Wong about the materials that they need for their station?

• are we able to get paint brushes from Ms. Wolf? - Irianna

• set-up

• meet at commons during first period (1:45PM) on Thursday!

• projector and screen for presentation to large group

• use the podium and microphone

• group tables together for each station

• get table cloth since we are working with paint - Irianna/Penny will ask Ms. Wolf if she has some that we can use

• arrange a table for food

• give out name tags so people can get to know each other by name - Señor Orque has them (and sharpies)

• script (shared by Irianna) - by September 21 (at night) 

• Irianna and Aaron will be at the door (letting people know where each station is and getting people situated)

• music

• send Irianna songs to add - by Asian American artists

• where will music be played from?  do we need to get a speaker? - there's already a setup in the commons

• food

• what is the kitchen able to provide for us? - they are able to provide all of this!

• from previous meeting we wanted: lumpia, dim sum (bbq pork buns and shrimp shiu mai), jello cups, potstickers (vegetarian), and puto

• Has Eva gotten the jello cups yet?  Don't forget to send Ms. Wong the receipt for reimbursement - she's getting it soon!

• (if possible) Mooncakes? - Eva will see if she can bring some / Ms. Wong will ask kitchen ~ 4 boxes (add slides about what it means - East Asian emphasis) - Aaron will do these slides

• publicity

• IG story post on the Wednesday - Ethan

• SITV - Ashley and Alycia are doing it today ~ will air tomorrow: September 21

• send out another email (as a reminder) - to everyone - on Wednesday, September 22 in the afternoon

3. Pasko

• updates? - not quite yet

4. Keep an eye out for an email from Ms. Hernandez about the Affinity X-Periods (on Tuesday and Friday) - see which ones are mandatory 

Monday, September 13, 2021

 Present: Irianna, Aaron, Ethan, Isa, Ashley, Eva, Alycia, Penny, Vivian

Late: Daniel

Absent:

Reminder: Action items are in RED

1. Board intros
• Thank you Ethan for sending out the email!
• Have all of the IG Board intro posts been posted? - yes
2.  Prayer date - Mooncake Festival/Mid-Autumn Festival
• September 21, 2021
• Who would like to sign up? (2 people) - Penny, Eva and Vivian
• Eva and Viv will reach out to Ms. Migs!
• For future morning prayers: Ask other ASC members?
• add a question in the rsvp email - would you like to do morning prayer for one of the following dates...
3. ASC Kickoff
• Confirmed date & location: Thursday, September 23, 2021 in Carlin Commons @ 3:15pm-4:15pm
• Final Layout:
• Start with the large group (presentation with introductions of the board)
• Stations with several board members at each one (amount of board members will vary based on the form responses)
• Ice breaker questions within station groups - Alycia will lead it
• Tutorial w/ board members in respective stations - 5 minutes (give or take)
• Groups stay in stations while they work, listen to music, and eat!
• Slides: Aim to finish by Friday, September 17th
• Include board pic: Irianna will put it into the drive - done - add before we do board intros
• Stations: (each station can write out own script for a mini background about station - < 5 minutes?) 
• Origami: Ashley and Alycia
• Calligraphy Workshop (more traditional): Vivian and Isa
• Traditional Fan Painting: Ethan and Aaron
• Painting clay pots - Penny and Daniel
• Print out rangoli patterns to color - Eva and Irianna 
• https://www.cool2bkids.com/wp-content/uploads/2014/08/Free-Rangoli-Coloring-Pages.jpg 
• Google form- Ethan and Daniel - use Daniel's
• Send out by Wednesday, September 15, 2021 so we know amount of materials needed
• add a deadline of when to fill out the form by
• add: if anyone has any allergies
• Materials (start ordering by September 17 and 18):
• Do we have extra clay pots from the past kickoff? - Ms. Wong will check her office and confirm
• Buy station materials by next week
• Ask Ms. Wolf for paint and brushes? - Irianna will ask Ms. Wolf today
• send Ms. Wong an email by Sunday, September 19, to ask/order any necessary materials
• Music:
• Playlist is on Slack - go check it out!
• give Irianna more songs to add!
• Food:
• food - request lumpia, dim sum (bbq pork buns and shrimp shiu mai), jello cups (Eva will buy it - SAVE THE RECEIPT), potstickers (vegetarian), puto
• drinks - ask for water and lemonade
• check with kitchen (bc it's more cost effective)
• Ms. Wong can ask
• Publicity:
• Thank you Ethan for making the poster!
• Irianna will email Ms. Finn for approval to put the posters around school
• Start putting up physical posters on Wednesday, September 15 after school
• Print around 15-20 posters 
• send the finalized poster to Señor Orque by tomorrow, September 14! so he can print them
• Who is free to help? (after 3:00pm) - Isa, Penny, Ashley, Vivian, Irianna 
• IG Post: Isa - Thursday, September 16, 2021 - post poster that Ethan made 
• SITV: Alycia and Ashley - Submit request for SITV on Tuesday, September 21
• Irianna will send the QR code that will be added to the ASC segment
4. Pasko updates

Tuesday, September 7, 2021

 Present: Irianna, Aaron, Ethan, Daniel, Isa, Ashley, Eva, Alycia, Vivian

Late:

Absent: Penny

Reminder: Action items are in RED

1. Board intros
• Has everyone submitted?
• Begin posting on the September 7th (one every day)
• Co-presidents
• Secretary.
• Historian/Publicists
• Ambassadors
• Moderators
2. Prayer Schedule - days we can commemorate
• December 10, 2021 (Pasko)
• February 1, 2022 (Lunar New Year)
• Month of May (AAPI Month)
• other dates: mooncake festival, Diwali, cemetery dates, collaboration on Filipino Heritage Month (October)
3. ASC Kickoff - September 24 (tentative) - diff date?? - September 23 (Thursday) - 3:15pm-4:15pm ~ faculty dining room
• Begin working on slides! - aim to finish by September 17, Friday.
• Introduction slide - Eva (4 diff slides - one per position)
• ASC mission statement - Vivian
• Upcoming events for the year - Vivian and Ashley
• Icebreaker - Alycia (>2)
• stations/main event - Isa
• include board pic
• Update from Ms. Wong on permission to have food? - utensils, lemonade, and water
• Layout
• Start with large group (presentation with introductions of board)
• Stations with several board members at each one
• open with icebreaker questions
• ideas
• origami? - Ashley 
• calligraphy workshop? - Vivian and Isa
• traditional fan painting?
• painting pots? 
• more ideas???
• stream movie, Shang-Chi? - probably not - too long
• music
• create Spotify playlist where we can collaborate and add songs?
• Irianna has a Spotify playlist - we can use it and add songs to it
• food - request - lumpia, barbecue pork bun, jello, potsticker 
• location
• commons?
• google form for sign ups - send it out (Ethan and Daniel) - Ms. Wong will confirm date first - send out the rsvp form at least one week in advance 
• add: which idea/activity would you be most interested in doing?
• to have a headcount!
• ms. wong will update the google sheets with all asian American students
• send the board intros to all asian American students 
• promotion:
• instagram posts (Isa), posters (Ethan), and sitv (Alycia and Ashley)!
• have google form to put on posters and on the screen for sitv
• run-through? - maybe at one of our weekly meetings - Monday, September 20
4. Pasko updates - pending

Monday, August 30, 2021

Present: Irianna, Aaron, Ethan, Daniel, Isa, Ashley, Eva, Alycia, Penny, Vivian

Late:

Absent:

Reminder: Action items are in RED

 1.) Club Fair was a success!

• 191 sign-ups
• Things that we can add:
• Make a sign or banner that can be hanged - more publicity
• Fliers with the QR code on it

2.) Board intros

• Instagram: does everyone have the IG info?
• Update bio on IG acc  - Alycia
• username: @si.asc
• Include:
• Picture of you where your face is visible
• Name and grade
• Role in ASC
• Hobbies/activities outside of ASC
• A goal for ASC or why you love ASC
• Due Saturday, Sept. 4th, will be published by next Tuesday, Sept. 7th
• Please send them to Irianna!
• email on Tuesday, Sept. 7th
• Post on IG by position
• things we need to do:
• Email: Ethan 
• Instagram posts: Isa
• (Board Intros) Include: (send it to Irianna) - send them in by September 4( this saturday)

3.) New board pic?

• If so, when?
• taken after meeting

4.) Kickoff Event Ideas

• Ideas:
• movies, icebreakers, food!!! (social distance when eating) , have different groups  (with food and music), origami? team bonding?
• icebreakers: name? grade? age? food?
• make a new presentation (including board intros)
• commons? Try to host it in commons so we can have food and a projector
• Informational/Social event
• Past events: clay pot decorating, food, games
• When is everyone free?
• Pending dates: September 24, Friday (no X-period for all grades)
• Are we allowed to have food?
• (Ms. Wong will email Ms. Finn to confirm)
• Things to mention during the event
• emphasize our identity formations! 
• Publicity:
• SITV: Daniel and Ashley
• IG Post: Ethan
• Poster? - multiple physical posters around campus
• Email: Isa
• Google Form: Daniel 

5.) General Meeting Event Ideas

• Ideas:
• Ideas: creating a slack/discord for ALL of ASC (easier and faster communication)- put google form to get emails and add them all and an invite link 
• collab with other affinity groups (that we haven't collaborated with yet) - intersectionality - gender equities and rights - having certain days to host unity council meetings (all affinity groups would come together) and it would be more casual to meet others 
• geography game?
• yoga session with its history (maybe in the Weigand theater) - maybe keep it as an open event
• grade spirit challenge with a prize?
• Continue: more social events in the beginning, good publicity, good schedule, good IG posts, almost one event every month, hold more open events (good for collaboration and unity), digestible information for all levels of our school, slack was an efficient way to communicate and keep everything organized, use senior sash requirement earlier in the year, have exact script written out

• Improve/add: improve junior and senior attendance
• for juniors: can host a GOYB based on racial justice 

6.) Affinity Group X-Period Reminder

• Tuesday, September 21 @ 2:00 pm
• location is not yet confirmed
• moderators will let us know the topic

7.) Pasko 

• December 11
• cultural dances, outside groups perform (SIHI, Polynesian Dance club performs, Ukulele club, spoken word, and more)
• hybrid or all in person? (will collaborate with SIPAC) 

Monday, August 23, 2021

Present: Irianna, Aaron, Ethan, Isa, Ashley, Eva, Alycia, Penny, Vivian

Late: Daniel

Absent: 

First meeting of the year

1) Club Faire - Wednesday, August 25 

• Recollection of past club fairs:
• each club has own banner
• QR codes 
• outreaching through their booth
• 
  
• On our table:
• stickers - Sr. Orque
• tri-fold - Eva and Irianna
• banner - Ms. Wong
• QR code - Ethan
• candy - Moderators
• POSITIVE ATTITUDE
• Time of fair - 1:50pm - 3pm @ Piazza
• everybody present
• Role Playing
• Scenarios:
• 1. Freshmen
• 2. Upper Classmen
• 3. Student who loves Asian culture but does not identify
• INSTAGRAM - Ethan will send out IG info
• Shifts:
• 1:50 - 2:10 - Eva, Vivian, Alycia, Aaron
• 2:10 - 2:30 - Penny, Ethan, Daniel
• 2:30 - 3pm - Irianna, Ashley, Isa

2) Set meeting schedule

• Affinity Groups' Leadership all have Resource1st period Room 109
• ASC Weekly Board Meeting: Mondays, 1st Period

3) Zoom - SIPAC Meeting - Wednesday evening

• Same presentation as freshmen orientation
• See Google Calendar for Zoom info
• Log in to meeting at 6:30 pm

Tuesday, May 18, 2021

Present: Aaron, Danny, Rozet, Irianna, Milla, Sophie, Ethan

Late: -

Absent: Miko

Last meeting of the year :(

1.) Justice Conference Debrief

• What went well?
• good amount of people attended
• service credit helped
• enjoyed the topics, good responses in discussion
• people learned a lot
• What could we improve?
• timing, presentation was a little bit long
• we should do a run through in the future
• have start and end times

2.) Movie Night - Today @3:30 in the commons

• Use Miko's Disney+ account
• not available on Disney+
• Ms. Wong will use her Amazon Prime account
• How many RSVPs?
• about 11 RSVP, but some people did not RSVP
• some people will just drop by
• Publicity:
• Reminder email today: Ethan

3.) SITV Heroes 

• Thanks Aaron!
• Friday - Irianna
• Submit by Thursday @3pm
• do not have to submit

4.) Collaboration with Pacific Islander groups for APAHM

• Any updates about the library collaboration?
• not at the moment
• building a list right now

5.) Merch

• When will it arrive?
• today
• When should we start selling?
• cost will be lowered to $10
• free for board!
• sell to those who ordered first
• most who ordered are not on campus
• Orque will coordinate.

6.) Things we want to improve on or continue for next year

• Continue: more social events in the beginning, good publicity, good schedule, good IG posts, almost one event every month, hold more open events (good for collaboration and unity), digestible information for all levels of our school, slack was an efficient way to communicate and keep everything organized, use senior sash requirement earlier in the year, have exact script written out
• Improve/add: improve junior and senior attendance

7.) Affirmations

8.) Last Board Pic!

Thank you all for your hard work this year! We did such an amazing job!